Word Processor
Location: Newport Beach, CA (Onsite - 5 Days/Week)
Hours: 10:00 AM - 6:30 PM
Salary Range: $70,000 - $90,000/year
Schedule: 37.5 hours/week
Join a highly respected law firm celebrating its 50th anniversary, known for its collaborative and supportive culture. This is an excellent opportunity to be part of a team that values precision, professionalism, and teamwork in a thriving legal environment.
Our client is seeking a Word Processor to provide high-level document production and formatting support to attorneys and legal staff. Based onsite in Newport Beach, this position is key to ensuring consistently polished and accurate legal documentation across the firm.
Key Responsibilities:
- Prepare, revise, and finalize a variety of legal documents including contracts, pleadings, briefs, Preliminary Official Statements, agreements, and presentations
- Generate and update Table of Contents and Table of Authorities
- Convert Excel-based tables into Word for use in official statements
- Use Adobe Acrobat Pro to create fillable forms and convert PDF documents to Microsoft Word
- Troubleshoot document formatting and layout issues
- Apply advanced tools such as redlining and track changes to edit documents with clarity and precision
- Maintain organized digital files within the firm's document management system
- Provide document support to remote users as needed
- Communicate effectively with attorneys and staff at all levels
- Accurately log and track assignments in accordance with firm processes
- Collaborate with fellow Word Processing team members to manage daily workflow
- Proofread documents for grammar, formatting, and consistency
- Perform additional document-related support duties as assigned
Required Skills & Experience:
- Prior experience in a word processing, legal assistant, or document production role (law firm experience preferred)
- High school diploma or GED required; additional administrative or legal coursework a plus
- Advanced knowledge of Microsoft Word Styles and Macros is required - testing will be administered
- Proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel) and Adobe Acrobat Pro
- Familiarity with legal software such as Innova, Litera Compare, Litera Create, DocXtools, Best Authority, and NetDocs preferred
- Typing speed of at least 75 WPM with high accuracy
- Strong proofreading, grammar, and formatting skills
- Excellent organizational and communication skills
- Ability to maintain discretion with confidential information
- Comfortable working under deadlines and adjusting to shifting priorities
- Must be available to work onsite in Newport Beach, Monday through Friday
- Occasional overtime may be required
Benefits Include:
- 401(k)
- Health, dental, and vision insurance
- Paid time off
- A welcoming, team-oriented firm culture with opportunities for growth
This is a fantastic opportunity for a skilled word processor looking to contribute to a top-tier legal team in a supportive, well-established firm.