Hybrid: 3 days onsite/week
Description:
The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product. This individual maintains knowledge of the Firm's practice areas and a specialized knowledge of assigned practices and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships.
- Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- Creates and maintains client/matter lists and communication lists.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
- Collaborates with Client Account Manager and assigned timekeepers to manage billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
- Arranges conference calls, video conferences and live meetings.
- Coordinates travel arrangements through the Firm's travel vendor as requested.
- Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
ABOUT YOU
- High School Diploma required, Associate's Degree preferred.
- Minimum 3 years of recent Legal Secretarial experience.
- Experience working in a large law firm preferred.
- Experience with a variety of practices with litigation experience a plus.
- Experience with 3E or similar financial systems.
- Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working