Legal Secretary

Salary : $40,680.00 - $51,924.00 Annually
Location : 96001, CA
Job Type: Full-Time Regular
Job Number: 057 DA
Department: District Attorney's Office
Opening Date: 04/22/2025
Closing Date: 5/6/:00 PM Pacific

THE CURRENT VACANCY IS IN THE SHASTA COUNTY DISTRICT ATTORNEY'S OFFICE
ORAL EXAM IS TENTATIVELY SCHEDULED FOR MAY 2025
RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED
FINAL FILING DATE: MAY 06, 2025, AT 12:00 PM
SALARY INFORMATION
$3,390 - $4,327 APPROXIMATE MONTHLY / $19.56-$24.96 APPROXIMATE HOURLY
Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases Please visit
ABOUT SHASTA COUNTY
Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.
ABOUT THE DEPARTMENT
The District Attorney's office is comprised of three main units: The Prosecution Unit, the Bureau of Investigations, and the Crime Victims Assistance Center.
The District Attorney acts as the public prosecutor for all crimes committed in Shasta County. The Prosecution Unit evaluates all reported crimes to determine if sufficient evidence exists to prosecute individuals for felony and misdemeanor offenses. In those cases where the prosecution unit finds sufficient evidence, a criminal prosecution is undertaken.
The District Attorney is empowered to conduct independent investigations. The investigators employed by the District Attorney are sworn peace officers who work in the Bureau of Investigations.
The Crime Victims Assistance Center (CVAC) meets the needs of victims in our community through collaborative services provided with courteous, efficient professionalism. The goal is to graciously serve our community members by assisting and advocating for safety, healing, justice and restitution. CVAC provides support and resources to people in our community who have been victimized. The criminal justice process is often confusing and overwhelming and our CVAC unit helps victims navigate the process.
The office is also supported by a Fiscal team, in-house IT department, Community Education team, and administrative professionals. These hard-working individuals ensure efficient operations throughout the department and provide support for their specific units.
Learn more about the District Attorney's office:
ABOUT THE POSITION
Under general direction, to perform responsible legal secretarial, clerical, and routine administrative duties in support of an attorney with program management responsibilities, which involve active and extensive public interests and contact with other public agencies; and to perform related work as required.
DISTINGUISHING CHARACTERISTICS
The class of Legal Secretary is distinguished from the Administrative Secretary class series in that while the general nature of secretarial support activities is similar, an incumbent in this class works in a legal setting and is required to be fully proficient in all aspects of the mission of the office to which assigned. It differs from a Legal Services Supervisor in that the latter has significant supervisory responsibilities in addition to secretarial duties.
IDEAL CANDIDATE
The ideal candidate will have a calm, positive, and professional demeanor while providing exceptional customer service simultaneously to a diverse group of attorneys, co-workers, and the public. A high level of attention to detail, accelerated multi-tasking abilities and organizational skills including the ability to manage competing priorities are essential to this position. This individual must be comfortable in a fast-paced legal environment with high stress deadlines.

EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
Performs difficult legal secretarial and clerical duties involving the use of considerable independent judgment; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; may perform legal research; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the manager; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems and other clerical procedures; prepares payroll and prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; assists in budget preparation and administration; prepares financial and statistical reports; may supervise, train, and evaluate a small staff.

QUALIFICATIONS
It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.
Any combination of education and experience sufficient to directly demonstrate possession and application of the following:
Knowledge of: Legal terminology, forms, documents, and procedures; basic organization, services, programs, and functions of the legal system; forms and formatting for legal documents; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; modern office equipment; basic elements of supervision, including instructing workers on specific tasks.
Ability to : Perform difficult and responsible legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; deal with deadlines and office emergencies; interpret and apply specific policies and procedures; type at a speed of not less than 55 words per minute from clear copy on a typewriter or computer terminal; take dictation at a speed of 90 words per minute and transcribe it accurately may be required for certain positions; compose correspondence independently; establish and maintain cooperative working relationships with those contacted in the course of work; supervise the work of a small staff.
MINIMUM QUALIFICATIONS
Two (2) years of clerical experience preparing a wide variety of legal documents.
SUPPLEMENTAL QUESTIONS
Responses to the following must be submitted with a completed application.

•  Do you have two (2) years of clerical experience preparing a wide variety of legal documents? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A.
•  This position is in an office that works closely with victims of crime. Do you understand that some tasks required in this role may involve reading police reports, hearing stories about victimization, exposure to graphic materials and speaking with victims on the phone or in person? Yes / No
•  I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes / No
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
OTHER CONSIDERATIONS
•  All new employees are required to have their paycheck directly deposited to a bank account.
•  Some positions may require a valid California driver's license and acceptable driving record according to County policy.
•  Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
•  As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history . click apply for full job details