Overview:
We are seeking an experienced Legal Secretary to support a team of corporate, transactional, and litigation lawyers in their growing San Diego office. This is an exciting opportunity to be the first hands-on legal secretary in this location, playing a key role in shaping the office's administrative operations.
Responsibilities: - Provide comprehensive administrative and legal support to attorneys.
- Format, edit, and finalize legal documents, including contracts, pleadings, motions, and correspondence.
- Handle e-filing in state and federal courts (priority given to candidates with direct e-filing experience).
- Assist attorneys in pre-, during, and post-trial stages.
- Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
- Process conflicts of interest checks and assist with new client onboarding.
- Handle timekeeping, billing, and expense reporting.
- Monitor calls, emails, and correspondence while prioritizing urgent tasks.
- Support a mix of corporate, transactional, and litigation attorneys, including partners and associates.
Qualifications: - Minimum 5 years of experience supporting both litigation and transactional attorneys.
- E-filing experience required (must have hands-on experience filing documents, not just relying on a docketing team).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience handling state and federal filings, timekeeping, and billing.
- Excellent organizational and multitasking skills in a fast-paced environment.
- Strong problem-solving abilities and attention to detail.
- High school diploma or equivalent required.