Legal Secretary (Location: Sacramento, Job Type: Full-time)
Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.
Key Responsibilities - Format briefs, pleadings, correspondence, and other legal documents.
- Proofread all documents to ensure accuracy and completeness prior to distribution or filing.
- Conduct legal research as needed and ensure compliance with local and judge-specific requirements.
- File and/or submit legal documents with agencies, and state and federal courts.
- Update and maintain electronic client files and case documents, adhering to document naming protocols for seamless integration with the firm's systems.
- Review, follow up, and accurately file matter-related emails in a timely manner.
- Manage attorney-specific case lists, charts, and track case statuses and outcomes.
- Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
- Coordinate and arrange meetings, depositions, mediations, interviews, vendor or facility reservations, and travel arrangements for assigned attorneys.
- Review and revise attorney time entries, ensuring proper litigation code identification when applicable.
- Prepare attorney reimbursements and mileage reports.
- Apply client-specific billing guidelines and restrictions to maintain cost-effective practices.
- Review vendor invoices for accuracy, prepare check requests, and ensure timely submission of invoices for payment to clients or accounting.
- Provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
Requirements - Minimum of a high school diploma required (College degree is preferred, but not required).
- A minimum of three years of experience as a legal secretary is required.
- Lexis Nexis, Pacer, ECF, iManage or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel.
- Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
- Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.