Legal Secretary

Please fill out the application in its entirety with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week. Also provide a current phone number and email address on the application.

Under the general supervision of the Legal Support Supervisor I, the Legal Secretary will effectively work for two to four attorneys and will perform the following duties for the Division of Occupational Safety and Health (Division or DOSH or Cal/OSHA) Legal Unit attorneys and/or Bureau of Investigations (BOI) special investigators in all fora including administrative, state and federal trial courts and state and federal courts of appeal at all levels.

The Legal Secretary assists Legal Unit and BOI staff in a variety of substantive areas, including, but not limited to, proceedings before the Occupational Safety and Health Appeals Board (OSHAB), matters before the Occupational Safety and Health Standards Board and the Office of Administrative Law, proceedings in state and federal court at all levels as well as any other litigation that may arise involving the Division, and any internal Division, Departmental, or Agency matters.

Will also consider Senior Legal Typist, -XXX.

This posting may be used to fill future vacancies in accordance with 2 CCR 249.3

To be considered for this Legal Secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

Legal Secretary:

Shall Consider:

Senior Legal Typist:

You will find additional information about the job in the Duty Statement .

Working Conditions
This job is located at:
Division of Occupational Safety and Health
Legal Bureau of Investigations - Los Angeles
355 S. Grand Ave, Los Angeles CA

This a full time position headquartered in our legal offices located in the Wells Fargo south tower, on the 18th floor, 355 S. Grand Ave., in Los Angeles, CA. The Legal Secretary works in an air conditioned office building with natural and artificial lighting. In addition, the incumbent works in a typical office setting with an interior workstation in a smoke-free environment. While performing assigned duties, the Legal Secretary may be required to walk for extended periods of time to assist team members and professional staff. The incumbent may also be required to sit for extended periods of time to operate a computer terminal extensively and transcribe tapes from a transcribing machine and stand to photocopy and assemble documents. The incumbent should also be able and willing to telework.

Per executive order N-22-25 signed by Governor Newsom, staff are expected to return to office four days per week starting July 1, 2025.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.
•   LEGAL SECRETARY
•   SENIOR LEGAL TYPIST Additional Documents
•   Job Application Package Checklist
•   Duty Statement Position Details Job Code :
JC-478335

Position (s):
-014

Working Title:
Legal Secretary

Classification:
LEGAL SECRETARY $4,244.00 - $5,314.00 A
$4,457.00 - $5,581.00 B

Shall Consider:
SENIOR LEGAL TYPIST
$3,582.00 - $4,488.00 A
$4,007.00 - $5,009.00 B

of Positions:
1

Work Location:
Los Angeles County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Department of Industrial Relations (DIR) was established in 1927. Its mission is to improve working conditions for California's wage earners and to advance opportunities for profitable employment in California. DIR administers and enforces laws governing wages, workplace safety and health, apprenticeship training programs, and medical care and other benefits for injured workers.

Electronic Submission of Applications preferred. Application Packages maybe submitted electronically through your CalCareer Account at Applications must be received electronically by 11:59 p.m. on or before the above final filing date.

Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions" section below and ensure the following:

Clearly indicate the Job Code , Position Number and the Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Examination/Employment Application STD Form 678.
•  Clearly indicate the basis of your eligibility (cert, transfer, reinstatement, etc.) in the "Explanations" section located on the first page of your State Examination/Employment Application STD Form 678.
•  Remove and do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only.
•  Do not include your full Social Security Number on your documents and/or do not provide any LEAP information. Department Website:

Special Requirements
This position requires the incumbent to perform sustained typing of at least 45 words per minute.

A typing certification is required when applicants apply for State civil service clerical positions. The specific typing requirement will be noted in the Class Specification.

Typing Certification Requirements:

Resume (required):

Please include all relevant experience and tasks performed that align with the duty statement. Please include a description of your knowledge and experience using different computer software programs and systems in your Resume.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/2/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at . When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Industrial Relations
Cert Mailing Address Sacramento
Attn: Personnel Recruitment & Hiring Unit
2180 Harvard Street Suite 160

Sacramento , CA 95815

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Industrial Relations
Cert Drop Off Address Sacramento
Personnel Recruitment & Hiring Unit
2180 Harvard Street Suite 160

Sacramento , CA 95815

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
•  Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at . All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
•  Resume is required and must be included click apply for full job details