We are seeking an experienced Legal Secretary to join our Oakland-based law firm. The ideal candidate will provide exceptional administrative and secretarial support to our team of attorneys while ensuring the highest level of organization and efficiency. This position requires a minimum of 5 years of experience supporting attorneys in a legal environment.
Key Responsibilities - Manage complex calendaring of court appearances, depositions, and internal meetings for multiple attorneys
- Format and prepare legal documents including pleadings, motions, discovery, and correspondence
- File court documents electronically through various court systems and track filing deadlines
- Process billing, manage time entries, and assist with expense reports
- Coordinate travel arrangements, conference registrations, and meeting logistics
- Maintain attorney-client communication, screening calls and managing email correspondence
- Organize and maintain physical and electronic case files with meticulous attention to detail
- Prepare client invoices and assist with billing inquiries
Requirements - Minimum 5 years of experience as a Legal Secretary, with demonstrated experience supporting at least 3-4 attorneys simultaneously
- Strong knowledge of legal terminology, procedures, and court filing requirements
- Proficiency with legal-specific software including case management systems
- Experience with California court systems and e-filing procedures
- Exceptional organizational skills and ability to prioritize competing deadlines
- Strong written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with legal billing software
- Bachelor's degree preferred but not required with sufficient experience
Why Join Us - Competitive salary and comprehensive benefits package
- Professional development opportunities
- Collaborative work environment
- Opportunity to work with respected attorneys on meaningful cases
Local candidates only - Due to the hybrid nature of this position, candidates must reside in the Oakland area or surrounding communities.
Compensation: $50,000 per year