Legal Secretary

Los Angeles, California

Top Tier Reps
Job Expired - Click here to search for similar jobs
Our client, a prestigious Am Law 100 firm, is seeking an experienced Legal Secretary (Client Service Specialist) to provide high-level administrative and litigation support at their Century City office. This hybrid role requires a polished professional with at least 8 years of litigation experience in a law firm environment, ideally within a large or Big Law firm setting.

This is a critical support role within the Litigation Practice Group, offering the opportunity to contribute to a high-performing team and deliver exceptional client service in a fast-paced legal environment.

Key Responsibilities:
  • Maintain a consistent in-office presence to support collaboration, cross-training, and effective workflow.
  • Serve as a key liaison for client communications, meeting coordination, and attorney support.
  • Draft, edit, and proofread litigation documents such as pleadings, motions, subpoenas, discovery, and correspondence.
  • Ensure all documentation complies with court rules and firm standards.
  • Manage billing and administrative tasks, including time entry, expense reporting, new matter openings, and document preparation.
  • Organize and maintain physical and electronic case files; track court deadlines and manage calendar updates.
  • Coordinate court filings (State and Federal) and apply subject matter expertise in litigation protocols.
  • Support discovery and e-Discovery processes, including document review and vendor coordination.
  • Arrange travel, manage schedules, and provide deadline tracking support.
  • Work overtime as needed based on case volume and client demands.
Required Skills & Qualifications:
  • 8+ years of litigation legal secretary experience in a law firm setting (Big Law preferred).
  • Advanced understanding of State and Federal court systems and e-filing procedures.
  • Proficiency in Intapp Time, Chrome River, iManage, and Microsoft Office (Word, Outlook, Excel, PowerPoint).
  • Skilled in legal document formatting, grammar, and compliance with firm and court standards.
  • Strong organizational, communication, and multitasking abilities in a high-volume environment.
  • Team-oriented mindset with a professional, client-service approach.
  • Associate's or Bachelor's degree preferred.
  • Notary certification is a plus.
Salary & Benefits:
  • Base Salary: $76,000 - $108,000 (commensurate with experience)
  • Overtime Pay for hours worked beyond the standard schedule
  • Annual Bonus eligibility based on performance
  • Medical, Dental, and Vision Insurance
  • 401(k) Plan with firm contribution
  • Generous Paid Time Off (PTO) and firm holidays
  • Parental Leave and family support resources
  • Professional Development opportunities and tuition assistance
  • Hybrid Work Schedule supporting flexibility and collaboration
Date Posted: 25 May 2025
Job Expired - Click here to search for similar jobs