Our client, a prestigious
Am Law 100 firm, is seeking an experienced
Legal Secretary (Client Service Specialist) to provide high-level administrative and litigation support at their
Century City office. This hybrid role requires a polished professional with
at least 8 years of litigation experience in a law firm environment, ideally within a large or Big Law firm setting.
This is a critical support role within the
Litigation Practice Group, offering the opportunity to contribute to a high-performing team and deliver exceptional client service in a fast-paced legal environment.
Key Responsibilities: - Maintain a consistent in-office presence to support collaboration, cross-training, and effective workflow.
- Serve as a key liaison for client communications, meeting coordination, and attorney support.
- Draft, edit, and proofread litigation documents such as pleadings, motions, subpoenas, discovery, and correspondence.
- Ensure all documentation complies with court rules and firm standards.
- Manage billing and administrative tasks, including time entry, expense reporting, new matter openings, and document preparation.
- Organize and maintain physical and electronic case files; track court deadlines and manage calendar updates.
- Coordinate court filings (State and Federal) and apply subject matter expertise in litigation protocols.
- Support discovery and e-Discovery processes, including document review and vendor coordination.
- Arrange travel, manage schedules, and provide deadline tracking support.
- Work overtime as needed based on case volume and client demands.
Required Skills & Qualifications: - 8+ years of litigation legal secretary experience in a law firm setting (Big Law preferred).
- Advanced understanding of State and Federal court systems and e-filing procedures.
- Proficiency in Intapp Time, Chrome River, iManage, and Microsoft Office (Word, Outlook, Excel, PowerPoint).
- Skilled in legal document formatting, grammar, and compliance with firm and court standards.
- Strong organizational, communication, and multitasking abilities in a high-volume environment.
- Team-oriented mindset with a professional, client-service approach.
- Associate's or Bachelor's degree preferred.
- Notary certification is a plus.
Salary & Benefits: - Base Salary: $76,000 - $108,000 (commensurate with experience)
- Overtime Pay for hours worked beyond the standard schedule
- Annual Bonus eligibility based on performance
- Medical, Dental, and Vision Insurance
- 401(k) Plan with firm contribution
- Generous Paid Time Off (PTO) and firm holidays
- Parental Leave and family support resources
- Professional Development opportunities and tuition assistance
- Hybrid Work Schedule supporting flexibility and collaboration