Overview We are currently seeking an experienced Legal Secretary with a background in education law and litigation support. This role provides comprehensive administrative and legal support to attorneys and staff in a fast-paced environment. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks with professionalism and discretion.
Responsibilities - Draft, format, and proofread legal documents, correspondence, memoranda, and emails
- File and serve legal documents in various California courts and agencies including OAH, EEOC, and PERB
- Utilize platforms such as One Legal, Case Anywhere, and FileandServeXpress for filing and service
- Manage attorney calendars, track critical deadlines, and coordinate meetings and appointments
- Assemble legal hearing and investigation binders; manage and organize incoming documents from clients
- Handle transmittal of documents through Dropbox, Google Docs, and other platforms
- Maintain confidentiality of sensitive client information and adhere to firm protocols
- Schedule travel and prepare related expense reports
- Assist with marketing materials, seminar coordination, and attorney conference calls
- Serve as a backup for phone coverage and general administrative duties as needed
Qualifications - High School diploma required; Bachelor's degree preferred
- 3+ years of legal secretary experience, preferably in education, litigation, or transactional law
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiar with legal document management systems such as iManage
- Typing speed of 70+ wpm with high accuracy
- Strong knowledge of local and state court rules, including electronic filing procedures
- Comfortable with Adobe for redactions and edits in response to discovery or public records requests
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize tasks for multiple attorneys
- Strong attendance and punctuality record
- Must be able to occasionally deliver documents via FedEx or other services