Houston, TX - Salary Range 77k- 90k
Job Brief
This position is to assist several attorneys. They are responsible for drafting correspondence, pleadings, and all other client or case related materials, enter time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner.
Responsibilities
- Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including final production of legal documents and correspondence
- Edit, format, print and revise all letters, memos, reports, forms, labels and other printed material. Draft pleadings and perform e-filing with various State and Federal Courts
- Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format
- Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney
- Enter attorneys' time for timesheets and billing purposes
- Proofread all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact
- Perform routine filing and retrieve closed files when requested
- Handle expense reimbursements
- Maintenance of schedules and calendars, route incoming calls, mail, and visitors
- Prepare, edit and format closing documents, signature pages and binders
- Assist with the opening of new client matters and the gathering of pertinent information to complete task
- Manage attorneys' calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
- Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients
Requirements
- 3-5 years commercial litigation experience preferred
- Skilled in ECF filing, docket calendaring, and litigation procedures is required
- Experience with managing federal court cases is a plus
- Able to thrive in a challenging environment is essential
- Must be highly proficient Word and Excel and competent in PowerPoint
- Able to travel for trials, arbitrations, hearings, or any other case related projects
- Able to work overtime as needed