Legal Secretary I

Salary : $51,197.16 - $80,854.20 Annually
Location : Countywide, CA
Job Type: Full-Time
Job Number:
Department: District Attorney
Opening Date: 03/21/2025
Closing Date: 4/6/:59 PM Pacific

DESCRIPTION
Legal Secretary I/II: Under general supervision, to perform specialized and responsible administrative, secretarial, and clerical work involving extensive knowledge of legal terminology and procedures; and do related duties as required.

Legal Secretary III: This is a senior level Legal Secretary position that performs specialized and responsible administrative, secretarial, and clerical work involving extensive knowledge of legal terminology and procedures under minimal supervision; and performs related duties as required.

EXAMPLES OF DUTIES
Duties may include, but not limited to the following:

Legal Secretary I/II:

• Performs office administrative activities and procedures
• Prepares legal documents
• Checks and reviews legal documents for completeness and conformance with established regulations and procedures
• Initiates and maintains case files
• Maintains control of flow of documents and calendars for court appearances
• Consults legal reference books to verify accuracy of documents
• Arranges information in the proper legal form
• Composes legal papers and documents for which general forms are available
• Assists in special projects
• Types and composes correspondence
• Sets up and maintains departmental legal records and files
• Reviews materials and correspondence and refers matters to attention of legal/management staff
• Maintains a variety of legal forms
• Handles and maintains the confidentiality of records and files
• Serves as receptionist, screening callers, providing information, answering complaints, or scheduling appointments

Legal Secretary III:
In addition to the above, the Legal Secretary III will

• Act as the senior Legal Secretary and take the lead for the most complex/extensive legal issues/duties
• Serve as the lead in answering questions and training of office staff regarding legal issues
• Assist in the responsibility for purchasing supplies
• Vendor payments and other claims against the County
• Audits invoices and matches invoices to purchase orders
• Receives, compiles, and inputs data into computer
• Prepares warrants and maintains records
• Works with ledger accounts and other records
• Assists in compiling and preparing departmental budgets
• Keeps financial or statistical records requiring the use of departmental knowledge
• Allocates purchases to budget accounts
• Assists in payroll
• Keeps records of monies received
• Posts to ledgers and balances accounts
• May supervise office staff at the direction of or in the absence of the Administrative Legal Secretary

QUALIFICATIONS & SPECIAL REQUIREMENTS
EDUCATION and EXPERIENCE:

Level I:

• High school graduate or equivalent
• Three years of increasingly responsible legal, clerical, or similar experience

Level II:

• One year of experience performing the duties of Legal Secretary I with Inyo County;

OR

• Four years of increasingly responsible clerical experience in a position requiring a substantial knowledge of legal terminology and procedure

Level III:

• High school graduate or equivalent
• Three years experience performing the duties of Legal Secretary I/II with Inyo County

OR

• Five years of increasingly responsible clerical experience in a position requiring a substantial senior level knowledge of legal terminology and procedure
• Supervisory experience is preferred

KNOWLEDGE OF:

• Legal office operations, budgets, procedures, specific rules and precedents
• Various judicial levels and their jurisdictions
• Modern office methods and procedures
• Legal terminology, phraseology, documents, forms, and procedures
• Business English, including vocabulary, correct grammatical usage, and punctuation
• Reception and telephone techniques
• General principles of legal clerical and secretarial functions
• Common office machines and computers and their operation

ABILITY TO:

• Perform difficult, responsible, and complex legal secretarial and clerical work with speed and accuracy and within deadlines
• Identify, use, and correct a wide variety of legal forms, documents, and terminology
• Operate office machines and input computer data
• Interpret and apply laws, rules, and written and oral directions to specific situations requiring the use of judgment and minimal supervision
• Use good judgment in recognizing the scope and limit of authority delegated
• Follow oral and written directions
• Make simple arithmetical calculations
• Work cooperatively with coworkers and those contacted in the course of work
• Ability to sit for prolonged periods of time, stand, walk, kneel, bend, twist, lift and carry up to 25 pounds, climb and descend stairs

SPECIAL REQUIREMENTS:

• You may be required to drive a motor vehicle in the course of employment and must possess a valid operator's license issued by the State Department of Motor Vehicles
• Must successfully complete a pre-employment background investigation
• Position may be required to serve as a Disaster Service Worker during a County emergency

SUPPLEMENTAL & AGENCY INFORMATION
APPLICATION:
It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete. Beginning with your present or most recent job, show a complete record of your employment. Describe in detail any aspects of your experience or activities that are particularly appropriate for the position for which you are applying. You may not submit resume in lieu of completing the Employment Record fields. We will evaluate your qualifications based solely on the information entered into the Employment Record form.

It is not acceptable to complete the application with statements like "See/Refer to resume" or "See attached".

IMPORTANT: If requesting Veteran's preference, you must attach a copy of your DD214 with your application

SELECTION:
Selection procedures will be determined by the number and qualifications of applicants and may include a qualification screening, written examination, and oral interview.

REASONABLE ACCOMMODATION FOR INDIVIDUALS WITH QUALIFYING DISABILITIES:
Inyo County will make reasonable efforts in the examination process on a case-by-case basis to accommodate persons with disabilities. If you have special needs, please contact prior to the examination process.

CITIZENSHIP/IMMIGRATION STATUS:
Inyo County hires only U.S. citizens and lawfully authorized non-citizens in accordance with the Immigration Reform and Control Act of 1986.

WORK LOCATION:
The County of Inyo has work sites located throughout the Owens Valley (Independence, Bishop, Lone Pine, Big Pine, and Olancha) and the Death Valley area (Death Valley, Tecopa, and Shoshone). All Inyo County positions are considered Countywide. Positions are assigned to a work site based upon the needs of the County. Positions may be temporarily or permanently reassigned to another work site as deemed necessary by the Department Head and/or County Administration.
Monthly salaries are paid over 26 pay periods annually

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short-term disability, holidays, vacation, and sick leave.

Part-time employees who work 20-29 hours per week, receive benefits on a pro-rated basis.

PUBLIC EMPLOYEES RETIREMENT SYSTEM (CalPERS)
Classic Employees (existing CalPERS member) 2% at 55 - Inyo County pays the employee contribution rate of 7% of base salary toward retirement.

PEPRA Employees (new CalPERS members hired after January 1, 2013) 2% at 62. - Employee required contribution is currently 8.25% of base salary toward retirement.

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