Legal Receptionist

We are seeking a highly organized and professional Legal Receptionist to join our team. As the first point of contact for clients, visitors, and callers, the team member will play a crucial role in maintaining a welcoming and efficient office environment. They will provide administrative support to the legal team, assist with client intake, and ensure smooth operations in the front office. JOB RESPONSIBILITIES: The responsibilities include, but are not limited to, the following: Greet and welcome clients, visitors, and guests in a courteous and professional manner. Answer, screen, and direct incoming phone calls to the appropriate legal staff. Maintain and manage the front desk area, ensuring it is clean, organized, and welcoming. Manage scheduling for attorneys, including appointments, meetings, and court dates. Process incoming and outgoing mail, packages, and faxes. Assist with client intake by gathering preliminary information and preparing files. Assist in the preparation of legal documents and filing them in the appropriate systems or databases. Maintain and update client records and case files in compliance with firm policies and confidentiality requirements. Coordinate conference room bookings and ensure all necessary supplies and equipment are set up for meetings; to include making coffee and stocking beverage supplies. Provide administrative support to attorneys and other team members, including document preparation and filing, as needed. Handle basic office tasks such as ordering office supplies, processing invoices, and managing office equipment. Other duties as assigned. JOB SPECIFICATIONS: Required: High School Diploma, postsecondary training preferred 1+ year(s) law firm experience, encouraged Paralegal certification or degree, preferred Previous experience with Zola Suite or another legal database software program, preferred Strong organizational skills and attention to details Excellent verbal and written communication skills Positivity and ability to work well as part of a team Proficient Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time. Goosmann Law Firm is an equal opportunity and "at-will" employer.