We are seeking a highly organized, proactive, and team-oriented Legal Office Manager to join and grow with a dynamic NYC office. This pivotal role oversees day-to-day office operations, manages support functions for a team of attorneys, and ensures the smooth execution of legal and administrative processes.
Responsibilities:
- Organize, manage, and maintain legal documents, including case files, pleadings, contracts, and correspondence, ensuring accurate and timely filing in NY, NJ, and Federal courts.
- Prepare and coordinate the filing of legal documents such as briefs, motions, and discovery requests.
- Manage attorney calendars, including court appearances, deadlines, meetings, and travel arrangements.
- Provide high-level administrative support, including answering phones, drafting correspondence, managing emails, and directing inquiries.
- Utilize firm systems including NetDocuments (or similar document management systems), Best Authority (for generating Tables of Authorities and Tables of Contents), and SurePoint (or comparable billing and timekeeping software).
Qualifications:
- Minimum of 3 years in a legal support or office management role within a law firm setting
- Bachelor's degree in Legal Studies, Business Administration, or a related field
- Proficiency in Microsoft Word and Outlook, with a strong ability to quickly learn new applications and systems
- Experience with e-filing in State (NY/NJ) and Federal courts
- Familiarity with document management systems such as NetDocuments
- Experience using Best Authority to generate tables of authorities and tables of contents
- Prior experience with SurePoint or similar legal billing platforms