The Opportunity
We are currently seeking a Legal Coordinator for our client, a prestigious law firm headquartered in Chicago. This dynamic role involves a range of administrative and transactional management tasks. The ideal candidate will excel in communication and technical skills, thrive in a collaborative team environment, and demonstrate strong initiative and drive.
Key Responsibilities:
- Prepare and edit correspondence and other legal documents from written and oral drafts and forms, draft standard correspondence and email communications
- Read, scan, and manage incoming mail and emails
- Proofread all documents and correspondence for accuracy
- Open new matters: maintain electronic files, materials, and databases related to group and client matters
- Establish and maintain calendar and deadline reminder systems; utilize Outlook calendar system for reserving conference rooms and scheduling
- Draft requests and responses using forms and templates
- Schedule and coordinate meetings with clients, vendors, and outside attorneys
- Process invoices, credit card reconciliations, and reimbursements
- Prepare and edit PowerPoint presentations and other materials
- Compile and edit documents in Adobe Acrobat
- Perform general office duties such as copying, scanning, and faxing
- Perform special projects and other duties as assigned
Essential Qualifications:
- 5+ years of experience in a similar role
- Superior oral and written communication skills and strong proofreading skills
- Advanced working knowledge of Outlook and Word, including styles, formatting, and redlining
- Must be detail-oriented, organized, and able to multi-task, meet deadlines, and work in a fast-paced environment
- Flexibility to adapt to changing priorities and handle unexpected challenges
- Proficiency in Excel, PowerPoint, and Visio is a plus
- Ability to think independently and take ownership of projects as assigned
- Experience with iManage and HotDocs strongly preferred