Legal Administrative Support

Position Title: Legal Administrative Support
Duration: 9 months with possibility of extension
Location: 300 Park Ave, New York, NY10022
Shift hours: 01 shift; Flexible, between 24 - 32hrs

NOTE: The manager is seeking someone who has extensive experience using the GSuite / Google Workspace tools. This is the platform used for their day-to-day operations. An individual who can navigate and maximize the capabilities of Google Suite would greatly benefit the team.

Responsibilities:
Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings
Assist with arranging any large GLO/Division meetings
Would interact by phone and online meetings with team members outside of the US
Prepare, monitor, and follow up on expense reports for OGC members
Travel support:
Liaise with destination admins/GLO members regarding the travel
Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines)
• Book accommodation and ensure transportation has been arranged.
Ensure calendars are up to date
Create and format presentations in Google Slides
Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word
Monitor physical mail for GLO team members, and deliver from mailroom to team member offices
Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast
Manage annual holiday party, Client Cares events, etc.
Register visitors with lobby/security, arrange for security badges
Book meeting rooms and visitor offices
Provide coverage when Chief Legal Office's (CLO) admin is absent
Manage access to Onit system via Okta
Troubleshoot minor Onit issues, assist with standard/routine updates.
Manage creation of new Google Groups and maintenance of existing ones
Assist with onboarding of new GLO employees - computer set-up. Potential Google training
Maintain GLO Tools Google Slide Deck
Assist with documentation of new Onit tools
Create and manage Looker Studio dashboards

Required Competencies:
High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint.
Knowledge of Looker Studio a plus.
Collaborative, friendly, energetic - will need to work well with executive Admins
Creative problem-solver
Proficient Gmail, Google Calendar, Google Slides, Google Sheets, Google Docs,
If the candidate has experience using Concur (travel and expense reporting) that is a plus.