Working Title: Legal Administrative Assistant Senior Job Class: Legal Administrative Assistant Senior Agency: Attorney General's Office - Job ID : 86136
- Location : St. Paul
- Telework Eligible : Yes, hybrid
- Full/Part Time : Full-Time
- Regular/Temporary : Unlimited
- Who May Apply : Open to all qualified job seekers and eligible bidders simultaneously
- Date Posted : 05/09/2025
- Closing Date : 05/22/2025
- Hiring Agency/Seniority Unit : Attorney General's Office / Attorney General-AFSCME
- Division/Unit : Attorney Gen. / OM Group 3
- Work Shift/Work Hours : Day Shift
- Days of Work : Monday - Friday
- Travel Required : No
- Salary Range: $25.73 - $34.69 / hourly; $53,724 - $72,432 / annually
- Classified Status : Classified
- Bargaining Unit/Union : 206 - Clerical/AFSCME
- Work Area : Town Square Tower
- FLSA Status : Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Office is seeking a Legal Administrative Assistant Senior. This position is in our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the Legal Secretary Senior and the supervisor. This position requires a Bureau of Criminal Apprehension background check.
This work includes but is not limited to:
- Preparing legal documents and briefs
- E-filing
- Serving legal documents
- Opening and closing files
- Retaining records
- Occasionally transcribing documents
This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training but will require a minimum of 3 days per week in-office.
Minimum Qualifications - Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant
- Skill In:
- Using legal terminology and procedures sufficient to draft documents and correspondence
- Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
- Data entry sufficient to receive and review source documents, compare documents to database information, and edit documents
- Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription
- Ability to:
- Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly
- Oversee, lead, train and evaluate the work activities of employees in their work area
Preferred Qualifications - Knowledge of:
- Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service.
- E-filing procedures in various courts
- PUC filing experience
- Transcription experience
- Two or more years of experience as a legal secretary.
- Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel.
Physical Requirements - Work in a seated or standing position for extended periods of time
- Use a keyboard for extended periods of time which may include repetitive motion
Additional Requirements It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:
- Conflict of Interest Review
- Criminal History Check
- Education / License Verification
- Employment Reference / Records Check
In addition, this position requires successful background clearance including fingerprinting to access Criminal Justice Information Services (CJIS).
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.