Job Description Job Description
About the Role We are seeking a highly professional and engaging Office Services Associate to support a prestigious law firm in the Biltmore area of Phoenix. This role requires an early riser who is punctual, friendly, and approachable, as they will be responsible for opening the office each morning and setting the tone for the day.
This position involves supporting up to 5 to 10 PPMDs (Partner, Principal, Managing Directors) at a time, and working closely with two managers on-site. The ideal candidate will be proactive, service-oriented, and thrive in a structured, professional environment.
Key Responsibilities: - Open the office each morning, ensuring everything is set up and ready for the day.
- Provide office services and administrative support to attorneys, executives, and staff.
- Serve as the first point of contact, ensuring a warm and welcoming environment.
- Support 5 to 10 PPMDs simultaneously, handling various requests efficiently.
- Coordinate with Grant Thornton managers to ensure seamless office operations.
- Maintain conference rooms, office supplies, and general workspace organization.
- Assist with mailroom duties, printing, scanning, and office supply management.
- Handle light hospitality duties, ensuring clients and staff have necessary refreshments.
- Ensure all office functions run smoothly with a customer service mindset.
Qualifications: - Prior office services, administrative, or executive support experience preferred.
- Professional, polished, and highly dependable.
- Excellent customer service and communication skills - must be warm, engaging, and approachable.
- Strong multitasking and organizational abilities in a fast-paced environment.
- Ability to work independently and proactively.
- Must be punctual and reliable, as opening the office is a key responsibility.
This is a great opportunity for someone looking to join a professional law firm environment, where their customer service skills, organization, and proactive mindset will be highly valued.
Apply today to be part of a top-tier team. Forrest Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Company Description
Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
Company Description Forrest Solutions has been a privately owned company for 48 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.