Legal Administrative Assistant

Onsite Legal Administrative Assistant (Corporate, Trusts, & Estates) for Established Law Firm

This Jobot Job is hosted by: Lisa Maloney
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Salary: $65,000 - $75,000 per year

A bit about us:

We are an large established law practice with eight offices across the Midwest and Southeast. We provide counsel to a worldwide base of clients, from small startups to publicly traded enterprises, solve problems, take advantage of opportunities, and achieve business goals.

Why join us?

We offer the following benefits:

• Medical/dental/vision
• Short and long term disability
• 401k
• Profit sharing annually
• 2 flexible remote days offered monthly
• Competitive time off
• Discretionary annual bonuses
• Pre-taxed parking account
• Collaborative office environment for onsite work

Job Details

We are seeking a dynamic and proactive Legal Administrative Assistant to join our team and support three of our Corporate, Trusts, & Estates Attorneys. This is a permanent, full-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on legal document creation, report preparation, managing calendars, expenses, and travel. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our legal operations.

Responsibilities:

• Provide full administrative support to a team of attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, edit, and proofread legal documents and correspondence, ensuring accuracy and compliance with applicable legal standards and regulations.
• Manage data entry tasks, ensuring that all information is accurate and up-to-date.
• Assist in the preparation and management of case files, including organizing and indexing legal documents.
• Use software such as iManage, Aderant, and InTapp to manage case information, track time, and generate reports.
• Maintain a high level of confidentiality in all interactions.
• Participate in team meetings, taking minutes and tracking action items as necessary.
• Coordinate with other departments to gather and exchange information as needed.

Qualifications:

• 3+ years of experience in an administrative or paralegal role, within a legal environment.
• Bachelor's degree or equivalent experience in a related legal field is preferred.
• Prior experience supporting attorneys in Corporate, Trusts, & Estates practice groups
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong data entry skills, with an emphasis on accuracy and attention to detail.
• Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
• Experience with legal documentation and report preparation.
• Familiarity with legal management software, specifically iManage, Aderant, and InTapp are preferred.
• Exceptional communication skills, both written and verbal.
• Ability to work both independently and as part of a team.
• High level of discretion and confidentiality.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.