Legal Administrative Assistant Job Type: Full-Time
Join Our Expansion. Position Overview: Oberman Law Firm is seeking to hire a professional and detail-oriented
Legal Administrative Assistant who is able to work in a fast-paced environment and be the first point of contact for our firm. The ideal candidate will provide exceptional client service, handle administrative and clerical tasks, and support the legal team in daily operations. This role requires strong communication skills, the ability to multitask, and a keen eye for organization.
Key Responsibilities: - Client & Visitor Management:
- Greet and welcome on-site guests, by being the first line of communication for the firm, this person sets the tone for the culture of the firm by being pleasant, welcoming, and professional for all guests, vendors and clients.
- Telephone & Communication Support:
- Answer and direct incoming calls to the appropriate departments or personnel.
- Provide communication support to firm members, as may be required.
- Administrative & Clerical Support:
- Assist firm members with case management tasks.
- Receive and forward incoming communication in a timely manner.
- Sort, distribute, and manage incoming and outgoing mail and packages.
- File Management & Conflict Checks:
- Perform conflict checks in the firm's systems to ensure compliance.
- Open new client files and assist with the file-closing process.
- Maintain physical file organization.
- Maintain and perform monthly audits on all outstanding client leads.
- Office Supply Management:
- Monitor and provide supply management, as may be required.
- Prepare designated areas for client meetings.
Qualifications & Skills: - Previous experience in a legal, administrative, or customer service role preferred.
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite and general office equipment.
- Ability to handle confidential information with discretion.
- Professional demeanor and positive attitude.