Legal/Admin Assistant

Job Description
Rust Belt Resources has partnered with a leading regional law firm looking to add an experienced Legal/Admin Assistant to an expanding office in Harrisburg, PA. This person will serve as a key member of the in-house team supporting attorneys and clients for a growing business. The ideal person will have foundational experience as a Legal Assistant or Administrative Assistant preferably within the litigation space.

Key Responsibilities:

• Provide administrative support to attorneys in the office.

• Prepare and draft legal documents and correspondence, handle scanning projects, proof-reading, and creating binders.

• File pleadings with courts and administrative agencies, particularly e-filings. Edit briefs and interrogatories.

• Process new client matters, coordinate new file opening, and maintain client files.

• Enter, review, and correct attorneys' time entries.

• Prepare and maintain Excel documents, typically inputting data and using simple formulas.

• Work with PDF documents; convert Word documents, extract pages, create forms.

• Work with Word documents; track changes, format, and print documents.

• Schedule client meetings, manage calendars, and handle expense reports.

• Maintain a clean and presentable reception area, order office supplies, and keep inventory of stock.

• Perform clerical duties such as filing, scanning, photocopying, and faxing.

• Answer and forward incoming phone calls. Greet and direct visitors.

Requirements

Skills and Qualifications:

• 6 months - 1 year or more experience as a Legal Assistant and/or Administrative Assistant; litigation experience is preferred.

• Excellent computer skills; MS Office Suite and Outlook, etc.

• Customer service mindset and pleasant attitude on phone.

• Excellent organizational skills, attention to detail, and strong communication skills.

• Multitasking and time-management skills, with the ability to prioritize tasks.

• A client-focused attitude, flexibility, and the ability to multitask and manage priorities effectively.

• Ability to strictly maintain client and firm confidentiality.

• Able to pass an employment background screening.

Benefits

Salary - negotiable based on experience/strong market rate

Full suite of benefits including top tier health, vision, and dental

Group life insurance, AD&D, and LTD insurance

401(k) with generous company match

This role is Hybrid