Ready to build your career at one of the nation's leading real estate development companies? InSite Real Estate is seeking a skilled Lease Administrator, to join our Portfolio Management Team. InSite is a quality-driven, growth-centered real estate development company committed to helping our employees excel through challenging but rewarding projects, competitive benefits, and charting their own career paths.
Who We Are InSite Real Estate is a nationally recognized commercial real estate development company based in Oak Brook, Illinois. Since our founding in 1988, InSite Real Estate has completed over 650 industrial, office, and retail projects in over 45 states across the nation. Throughout our decades of experience developing, owning, and operating tenant-driven investment property, we have worked on projects ranging from 2,000 SF to 2.6 million SF in size, and $1 million to $250 million in value.
Our commitment to quality, integrity, and the growth of each of our employees makes InSite Real Estate an ideal place to accelerate your career. At InSite, we believe that individual growth and satisfaction lead to company growth, and we are committed to our employees' success and professional development. InSite's fast-paced, collaborative, and fun company culture makes it a great place to work, and as one of the nation's leading real estate development companies, InSite is a financially strong, stable, and reliable employer.
Primary Responsibilities: - Solicit and maintain COIs for both tenants and vendors
- Ensure compliance with leases and contracts
- Update Yardi as needed and place copy in lease file or vendor binder.
- Set up and maintain tenant files (electronic and hard copy)
- Set up and maintain property files (electronic and hard copy)
- Create check requests for invoices for office, retail and industrial properties.
- Contact vendors re: outstanding invoices.
- Create Tenant Adjustment forms for changes to be inputted on tenant ledger.
- Assist in maintaining Pacom system (for Oak Brook building only)
- In absence of APM, issue/delete access cards as needed.
- In absence of APM, reprogram elevator access for holiday hours and resume normal hours after each holiday
- Prepare correspondence as required.
- At direction of PM/APM, prepare service contracts as required.
- At direction of PM/APM, send requests for tenant financials, and attach to Yardi record when received.
- Participate in pool of staff who provide backup for receptionist.
- Create Desk Reference Manual detailing procedures for regular tasks.
Qualifications: - Excellent interpersonal skills
- Excellent communication skills
- Excellent organizational skills
- Familiarity with Yardi
- Intermediate MS Word and Excel skills
- Ability to multi-task and to prioritize heavy workload
- Sense of urgency; responsive to tenants, co-workers and vendors
- Attention to detail
Benefits - Generous paid vacation and sick time.
- Medical, dental, vision, life, and disability insurance (short and long term).
- 401(k) plan with 5% match and immediate vesting.
- Voluntary benefit offerings: critical illness, accident insurance, hospital stay and pet insurance.
- Flexible spending accounts including dependent care.
- Opportunities to increase earnings through our annual incentive bonus.
- Fitness center on-site & discount membership to Lifetime Oakbrook.
- Company-paid cell phone.
- Personal financial planning services.
- Weekly ice cream during the summer.
- Fun company activities.
- Exciting and collaborative culture.
- Limitless opportunities for professional growth.