Law Enforcement Office Specialist I

Note: Current Employees must use the Workday Dashboard career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity
• Common Sense
• Innovation
• Accountability

Position Data:
Office Specialist-U23-H

Regular

Non-Exempt (eligible for overtime)

Overview:
Pay Range: $20.27 - $25.70 per hour (Step 1-13 B21 YSO Non-Commissioned Employees Guild)
Hiring Range: $20.27 - $21.51per hour (Step 1-4 B21 YSO Non-Commissioned Employees Guild)

Closing date: This position is open until filled and will be reviewed bi-monthly. Please apply immediately.

The Yakima County Civil Service Commission is now accepting applications to form a register of eligible candidates for the position of Law Enforcement Specialist with the Yakima County Sheriff's Office. Applications will be reviewed on an ongoing basis.

This position is to provide outstanding, seamless support to the Sheriff, Sheriff's Office deputies, to all other law enforcement agencies/criminal justice entities, and to the citizens of Yakima County while carrying out the administrative functions of the Office both in the office and in the field.

Applicants must complete and submit below paperwork PRIOR to be considered:

Required:
Yakima County Application
Proof of Citizenship (Copy of Birth Certificate / Naturalization Paperwork)
Proof of High School Education or GED (copy of HS diploma or GED transcripts/or college transcripts or Degree)

Keyboarding Exam with a minimum of 35 net wpm along with a proficiency exam demonstrating knowledge of Microsoft Windows and Word. An email will be sent to you after you've submitted your application to take the proficiency exam. You must complete the testing within 48 hours of the closing date in order to be considered further.

Benefits included in position:
Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
Retirement Benefits
Paid Vacation
Paid Holidays
Paid Sick Leave

This position is under: Yakima County Sheriff's Office Non Commissioned Employees Guild

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Customer Service

Provides outstanding Customer Service to the citizens of Yakima County by:

receiving and responding to all telephone calls and providing answers and/or directing the caller to the proper agency for assistance;

recognizing and responding to sensitive/confidential issues in a professional manner;

acting as an advocate to the public by developing and researching referral resources to verify what type of assistance they may provide to a customer when law enforcement is not the resource they need; taking initial incident reports from citizens at the front counter to alleviate the need for deputy response to incidents which are not in progress;

acting as the first point of contact for angry and/or confrontational citizens who are afraid when offender(s) move into their area and want information; Intaking of various applications and paperwork for processing;

Financial Duties

Accepts and processes payments for various transactions such as purchase of concealed pistol license applications, fingerprinting and service of court orders.

Reconciles cash on-hand and cash receipts daily for the public counter cash register till; Collates and reconciles Concealed Pistol Licenses for warrant requests for submission of payment to Department of Labor; processes billing for service of bench warrants.

Monitors monthly billing reports generated from processes received/served to include 1st, 2nd and 3rd notices to pay, sends bills to collections when necessary.

Clerical Duties

Provides clerical support services to Commissioned Personnel by entering data such as: handwritten traffic infractions and/or criminal citations, Sector citations and collision reports, documents deaths from the Yakima County Coroner's monthly report and WACIC notices, and verifying accuracy within multiple databases.

Handles workflow received from Commissioned Personnel, ensuring it reaches the prosecutors and other agencies (law enforcement, social services, probation, code enforcement, etc. Workflow is processed both electronically via records system software, by direct data transfer using email, online and file sharing systems, by fax and by hard copy data sharing processes such as interoffice mail or outside mailing services;

Creates arrest records for tracking statistics for the State and FBI; Assists with resolving Incident Based Reporting (IBR) issues which may interfere with statistical reporting to state and federal agencies;

Responsible for taking rolled fingerprint impressions for personal use (i.e. criminal history, immigration, adoption purposes, employment etc.) and processing of applications (concealed pistol licenses, Sheriff's Office criminal justice employment applicants and volunteers).

Intakes and routes Public Records Requests.

Assists the Records Supervisor with processing public records requests which do not require redaction, compiling and redacting responsive records as specifically directed to aid in responding to larger, more complicated requests and releases public records to the public after preparation is complete. Accepts payment for public records upon completion of processing.

Intakes property and evidence at the front counter by: accepting and processing the item(s) following the protocol outlined for chain of custody, preservation of evidentiary value. handling biohazardous material and enters evidence into the property and evidence tracking software.

Records and processes sex offender registration documents received from the public and law enforcement agencies and divisions; may serves civil documents as requested.

Files/archives/scans hard copy records for retention; Researches retention laws to determine mandatory retention periods for various records in area of duty expertise.

Creates photo montages for victim/witness viewing as needed;

Designated as a Public Notary for the needs of the Sheriff's Office;

Responsible for daily mail pickup/distribution.

Administrative Duties

Responsible for the performing the following civil processes: processing and assigning caseload work to Civil Deputy, providing instruction/assisting other clerks with methods and proper procedures to carry out civil duties, accessing, collecting, compiling, reviewing, auditing and entering confidential information into a computer data base, maintenance and organization of accurate and complete records.

Inputs protection orders into state and nationwide database, researching and ensuring accuracy of information such as date of issuance, expiration and date of service, along with prohibitors, to include state and federal firearms restrictions (if applicable), and alias's.

Prepares, coordinates and monitors civil court documents for service such as: Writs of Habeas Corpus, Writs of Restitution, (Foreclosure) Order of Sale such as Public Notice, Notice to Judgement Debtor, Exemptions, Publication Letter. Legal Certificate of Sale, Legal Deed upon redemption period, Writs of Execution, Replevin and Attachment, Orders and Writs. Drafts documents and/or communicates information to the public and legal community on levy on property being auctioned; Communicates with attorney pre/post sale, coordinates publication with newspaper agencies, posts the Public Notice (2) location/website, sends out certified/regular notices to the judgement debtors, auctions real property on the courthouse steps and, sometimes, auctions personal property at remote locations.

Validates 1/12 of all entries each month using the Criminal Justice Information System database in accordance to federal law and FBI standards (Audited tri-annually by the FBI and tri-annually by the WSP). Gathers information to prepare technical reports and provide recommendations to the supervisor reference streamlining processes and complying with law changes

Processes Bench Warrants by: Receiving bench warrants for service; Entering, clearing and canceling bench warrants in the Criminal Justice Information database in accordance to federal law and FBI standards (Audited tri-annually by the FBI and tri-annually by the WSP); Validates 1/12 of all warrant entries monthly by verifying the accuracy of records with the Court, the Prosecutor's Office and within the criminal justice information system

Processes Concealed Pistol License (CPL), WA State Firearms Dealer License and Alien Firearms License (AFL) Applications by: completing background checks utilizing multiple criminal justice data bases and DSHS record inquiries requiring in-depth research and interpretation of inquiry responses; making determination of firearms rights under various circumstances based on the results of the background checks; tracking and assigning record numbers to CPL's per a state mandated and agency tracked numbering system for official filing with Department of Licensing; issuing, recording and disseminating licenses . click apply for full job details