Jury Services Specialist (2 vacancies and to establish a list)

Description

SUMMARY:
Under direct supervision, performs a variety of clerical duties to enhance the efficient administration of the Jury system; and ensures that jurors are available in the Courtroom when required in accordance with state statutes and Court policies and procedures. Also performs general clerical tasks, which requires working knowledge of Court procedures, customer-service skills, and the exercise of discretion.

ESSENTIAL FUNCTIONS:

• Responds to inquiries and complaints from Judges regarding assigned jurors, and resolves issues to ensure effective operations.

• Conducts Juror Orientation.

• Records information in court files.

• Assists Jury management with recording juror attendance in computer systems.

• Responds to specific juror payroll inquiries pertaining but not limited to incorrect days of service, amount of juror check, returned checks, etc.

• Manages the transmission of pertinent data obtained from forms for the district courts, as well as electronically submits a list of qualified jurors to each district court.

• Assists with the review of felony convictions indicated on questionnaire forms to determine respondent's qualification or basis for excusal.

• Functions as a department liaison regarding outreach programs.

• Performs other duties as assigned.

Qualifications, Licenses and Certifications:

• High School diploma or equivalent.

• Two (2) years of successful, clerical experience.

• Experience commensurate with the job that demonstrates the required skills and competencies may be considered in lieu of education requirement(s).

• If an employee drives on behalf of the Court, the employee must possess and maintain a valid Michigan driver's license, no fault insurance and access to a vehicle to use in the performance of assigned duties.

• Experience using MS Word, Excel, and Outlook and relevant software and systems.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to deal calmly and effectively in high stress situations.

• Ability to operate office equipment.

• Proven ability to exercise sound judgment and maintain confidentiality.

• Ability to work with a diverse population.

• Working knowledge of court processes, procedures, and modern jury management.

• Ability to apply general rules to specific problems to achieve positive outcomes.

• Excellent communication skills to effectively convey information, explain complex procedures clearly to diverse audiences, and obtain necessary clarification.

• Ability to build and maintain effective working relationships with judges, co-workers, and the public, demonstrating courtesy, professionalism, and the capacity to handle stressful situations calmly.

• Skill in managing personal workload and contributing to team deadlines.

• Proficiency in operating standard office equipment and relevant software (e.g., MS Word, Excel, Outlook).

• Maintain a professional appearance and demeanor, particularly when interacting with individuals who may be under duress.

PHYSICAL REQUIREMENTS:

• Must be able to lift 25 lbs.

Additional Requirements:

• Successful completion of criminal and IV-D background check, fingerprinting and rechecks.

• Applicants must be legally authorized to work in the U.S.

The above statements describe the general nature and level of work performed by employees assigned to the title. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this description. Specific job duties vary from position to position.

Grant funded positions are contingent on availability of grant funding and may be terminated should funding substantially reduce or cease. The affected employee may be considered as a candidate for other vacant positions within the Court for which they are qualified.

Requirements

ELIGIBILITY: This examination is open to anyone who meets the minimum qualifications.

SELECTION: Applications will be screened for compliance with eligibility requirements and minimum qualifications. Selection will be based on appropriate job-related criteria. Applicants who achieve a passing score on each portion of the screening process shall be placed on the eligibility list.

NOTE: Information provided on application forms and subsequent verification thereof may be used to determine applicant's qualifications for this position. Incomplete or illegible applications will not be considered. Faxed or emailed applications are not acceptable.

SCREENING EXAMINATION COMPONENTS AND WEIGHTS (Total 100% MAX-70% MIN)

Evaluation of Training, Experience & Personal Qualifications Pass/Fail

Interview 100%

APPLICATION PROCEDURE& DEADLINE:

APPLICATIONS FOR THIS POSITION WILL ONLY BE ACCEPTED IN ELECTRONIC FORM THROUGH THE COURT'S WEBSITE: . The direct link to this site:

A valid email address is required to apply. Applicant will receive a confirmation after successful submission of the electronic application. An official copy of all transcripts/diplomas must be available at time of interview. Resumes may be included with the application form, but may not be substituted for it. Applicants with disabilities may be entitled, under applicable State and Federal law, to reasonable accommodations to facilitate participation in the examination process. If you will require special accommodations because of a disability, please call .

POSTING: This notice must be posted on all bulletin boards until the filing date has expired.

AN EQUAL OPPORTUNITY EMPLOYER

The Diversity and Inclusion Mission Statement:

"We appreciate our common connection and respect our diverse and unique human experiences. We move forward as an inclusive organization as we provide accessible and equal justice."

The Diversity and Inclusion Vision:

Diversity is inclusive. It encompasses, among other things, race, ethnicity, gender, sexual orientation, gender identity and expression, religion, nationality, language, age, disability, marital status, parental status, military status, geographic origin and socioeconomic background.

Diversity creates greater trust and confidence in the court system and its administration of justice. It enables us to better provide exemplary public service and programs. The different perspectives, experiences, backgrounds, talents and interests of judges and employees in our four divisions allow us to be a national leader in Court performance.

Equal Employment Opportunity Policy

The Court is an equal opportunity employer and does not discriminate against otherwise qualified individuals on the basis of age, gender, race, religion, color, national origin, handicap/disability, marital status, sexual orientation, gender identity, height, weight or any other legally protected status. The prohibition against employment discrimination may extend to conduct that employees are subjected to from vendors, contractors, customers, or others who enter the workplace. Unlawful discrimination may include, but is not limited to, employment actions related to recruitment, examination, transfer, appointment, training, promotion, or the administration of employee benefits. The Court is committed to complying with all applicable federal, state, and local laws that pertain to employment.

In addition to wages, retirement plan, medical, dental, and vision benefits, the Court offers generous vacation time and has an extensive holiday schedule that includes paid end-of-year shut down. Additionally, employees of the Court may be eligible for forgiveness of their student loans under the federal Public Service Loan Forgiveness (PSLF) program. More importantly, if you are service-oriented and have an interest in work that is closely connected to the community, employees of the Third Judicial Circuit of Michigan are rewarded with the satisfaction of participating in the provision of justice in Michigan's largest, most populous county.