Intermediate Secretary

Position: Intermediate Secretary

Summary: To support the daily operation of the building while supporting the building leads. This position is 200 days per year and 3.5 hours per day, primarly covering the office during the time when full tme secretaries are at lunch. When other secretaries are out of the office for the day, this position may be asked to cover for the full day.

Reports to: Building Principal

Coordinates with: Principal, Assistant Principal, Dean of Students, and Secretaries

Essential Duties and Responsibilities

Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not constructed as an exhaustive list of all duties that may be performed by such a person.

Duties and Responsibilities:

1. Student registration
2. Building budget
3. a. Purchases
4. b. Process reimbursements
5. c. Maintain records
6. RedRover (Substitute System)
7. a. Track/verify daily subs
8. b. Code jobs properly
9. c. Schedule subs for building events
10. Parent/Building Communications
11. Attendance
12. Truancy
13. a. Track and log truancy concerns
14. b. Work with Truancy Officer
15. Illness reporting to the Health Department
16. Payroll
17. a. Collect and verify extra duty payroll sheets
18. Lunch count
19. Distribute Mail
20. Health care
21. a. Assist with medication dispensing
22. b. General knowledge of how to handle:
23. i. Allergies
24. ii. Diabetic
25. iii. Seizures
26. iv. AED
27. v. CPR
28. iv. Concussion
29. Staff Injuries
30. Emergency Response Drills
31. a. Schedule building Emergency Response Drills dates
32. b. Provide information to staff
33. c. Report dates on school website
34. Website Maintenance
35. Liaison for Outreach Programs
36. a. Blessings in a Backpack
37. b. GL Shopping Tour
38. Building Calendar Management
39. CA-60 Management
40. a. Recording screening
41. b. Updating address
42. Filing

Required Skills/Abilities:

• Must be confidential
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite and Google
• Excellent organizational skills and attention to detail
• Ability to work independently

Education and Experience:

• Associates degree preferred
• Two to three years of experience in an administrative role

Physical Demands:

While performing the duties of this position, the employee is regularly required to sit for long periods of time. The employee must occasionally lift and/or up to 25 pounds of files, paper, or other related equipment or supplies. Occasional stooping, bending, and reaching. Close vision is required to perform computer related tasks.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District.

Grand Ledge Public Schools District shall provide equal opportunity and shall not discriminate in matters of employment or enrollment on the basis of age, religion, race, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, color, national origin, gender/sex, sexual orientation, gender identity, disability, height, weight or marital status in its programs, services or activities.