Location: Austin, TX (In-person)
Schedule: Full-Time, In-person
About the Job
Location Requirement: This is an in-person position based in Austin, TX. Candidates outside the Austin area or out of state must relocate.
Doyle & Seelbach PLLC is on the hunt for a friendly, detail-loving, ultra-reliable Intake Coordinator & Administrative Assistant to join our growing litigation team. We're a rapidly growing Austin-based litigation firm with 30+ team members and a statewide practice that covers personal injury defense, employment, business, construction, and real estate disputes. We take our work seriously-but not ourselves-and we're looking for someone who's ready to be part of a team that works hard, communicates well, and genuinely supports each other.
What You'll Be Doing
You'll wear a couple of important hats-Client Intake Ninja and Administrative Support Hero-playing a key role in keeping our practice running smoothly.
As our Intake Coordinator, you'll:
- Be the warm, professional first impression when new clients, adjusters, or attorneys call or email us with a new assignment
- Gather intake information and make sure it's entered into our systems accurately
- Help schedule initial attorney calls and follow up on open referrals or questions
- Track everything like a pro so nothing falls through the cracks
As our Administrative Assistant, you'll:
- Help the legal team with filing and managing documents
- Handle incoming and outgoing mail, including legal filings and service of process
- Keep our case files updated and organized
- Keep our kitchen fully stocked with goodies
- Jump in with other admin tasks that help our paralegals and attorneys focus on legal work
What We're Looking For
- A natural communicator-calm, clear, and confident on the phone and over email
- Organized and dependable (aka you'll never ghost your calendar)
- Quick to learn and tech-savvy (bonus points for experience with Microsoft Office or Clio)
- Someone who thrives in a fast-paced legal environment without dropping the ball
- Prior legal admin or client intake experience is a nice-to-have, but not required
What We're Offering
- Hourly Rate: $21-$25/hour, depending on your experience and skills
- Full-time, 40 hours/week
- Medical, life and long-term disability insurance
- PTO and paid holidays
- 401(k) with employer match
Why You'll Love It Here
We're a team that shows up for each other, values communication, and enjoys the work we do. You'll be supported, trained, and appreciated for the value you bring-no legal experience required to get started, just the right attitude, drive, and attention to detail.