Instructional Support Coordinator II

Description Two weeks prior to the deadline to submit applications, the diversity of current applicants will be assessed. Upon review, if the pool does not include sufficient diversity at that time, the application window may be extended.

The Santa Clarita Community College District/College of the Canyons is seeking full -time Instructional Support Coordinator II (The Learning Center) in The Learning Center.

Salary Placement:

Salary placement will be on Range 30 of Classified Represented Salary Schedule B.

Initial salary step placement for new employees is customarily at step 1, 2, or 3
($5,767.00/ $6,115.00/ $6,453.00 per month) of this 20-step salary range.

The probationary period for new Classified employees is six months. The work year is 12 calendar months. The normal workweek for this position is 40 hours. Paid holiday, discretionary, and sick time are provided. Ten vacation days accrue during the first year of employment. A regular work schedule will be assigned, with the ability to occasionally work a flexible schedule as needed with supervisor's approval.

Who We Are

The Santa Clarita Community District is committed to achieving educational equity for all students. As presented in our District Strategic Plan, which focuses on Access, Engagement, and Success, "Equity, inclusion, and diversity are not goals in themselves, but ideologies embedded in all actions and planning across all departments and functions of our college and its two campuses." These areas of focus demonstrate a resolve to focus on student success and confirm that we are at the forefront of change with integrated planning efforts that both evolve and anticipate the needs of our students. We provide students with a rich and dynamic learning experience that embraces differences - fostering healthy inclusion through inquiry, shared dialogue, and reflection to ensure that we promote a sense of community, collegiality, and cooperation. When you join our team at the Santa Clarita Community College District, you can expect to be part of an inclusive, creative, flexible, innovative, and equity-focused community that engages students, each other, and the community in scholarly inquiry, creative partnerships, and the application of knowledge and success.

Who We Want

We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate must be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students, and community partners who share our commitment to closing equity gaps. The Santa Clarita Community College District seeks leaders possessing a strong grounding in academic and student services programs and a thorough understanding of the primary mission of the community college. We seek employees that value mentorship and working in a collegial, collaborative environment, who are conscientious risk takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

Position Description:

Under the supervision of Associate Dean, Learning Resources Director of The Learning Center (TLC), Instructional Support Coordinator II (TLC) performs a wide variety of complex, specialized, and responsible operational support and liaison functions, as well as administrative/clerical office support duties. Creates, updates, and maintains various reports, files, logs, and records/databases pertaining to accountability and operations. Provides accurate, consistent, and timely reporting of positive attendance for FTE capture and reporting. Develops, recommends, coordinates, and implements techniques and practices to improve the operation of the office, with a special emphasis on responsible budgeting and expenditures. Performs other related duties as assigned.

Example of Duties Essential Duties:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

•  Acts as office coordinator and administrative aid to the Associate Dean, serving as a liaison with faculty, staff, students, and the public regarding TLC policies and procedures.
•  Manages daily operations, including maintaining calendars; scheduling appointments/meetings; distributing incoming and outgoing mail; processing purchase requisitions; receiving and storing supplies and materials; tracking inventory and maintaining supplies; answering and redirecting inquiries; researching, maintaining, and preparing reports, spreadsheets, and other documents. Attends meetings, conferences, and takes/transcribes minutes and/or notes for the Associate Dean, as assigned.
•  Provides project management support,planning and coordinating implementation of new systems and programs.
•  Distributes, prepares, and reviews correspondence independently or in accordance with general instructions concerning a wide range of subjects requiring a thorough knowledge of academic instructional policies, regulations, and operational procedures. Refers specific communications or correspondence to appropriate staff members for the gathering of data or for a response.
•  Coordinates and schedules room usage at all TLC locations, ensuring efficient space utilization and proper documentation for academic and student support activities.
•  Coordinates logistics for different meetings, specialized professional development and trainings, events, and conferences.
•  Monitor and analyze complex TLC program budget (s); tracks and projects expenditures in a timely manner; assists in resolving budget issues and problems; monitors and updates budgets and accounts, processes expense reports, purchase requisitions, travel authorizations, reimbursements, and other financial related items. Analyzes, reviews, and provides regular budget reports and projections to the Dean.
•  Serves as Account Administrator for TLC's tracking software to modify user roles and menu options as needed, as well as collaborating with other departments to design, build, and create customized reports for their areas. Audits TLC's tracking software daily to ensure students are signed in properly and are registered in the TLC section numbers for all locations.
•  Provides accurate, consistent, and timely reporting of positive attendance for FTE capture in all areas of The Learning Center, creates and updates student databases, records information on student applications, timesheets, enrollment forms, requests for information, and other related data sources.
•   Assists in the preparation and submission of college, State, and Federal mandated reports and documents. Inputs and extracts student data from the District's computer information systems and coordinates with MIS for presentation to the State.
•  Maintains effective communication with relevant faculty regarding student usage of TLC services, including preparing and distributing weekly attendance reports for relevant faculty and athletic department.
•  Maintains a tracking system for hours worked and payroll related expenditures of all part-time and full-time academic, administrative, college assistant, short-term, and classified positions. Prepares and processes assigned payroll related documents in compliance with district policy, accreditation, Title 5, and grant requirements.
•  Develops budget reports, summarizing the total of the department's projected operating revenues and expenses. Creates and distributes monthly reports to TLC Coordinators and Dean regarding budget variances. Analyzes budget in order to prepare periodic recommendations for budget adjustments, as necessary. Monitors and evaluates budgeting effectiveness of assigned areas.
•  Serves as a point of contact with relevant external vendors for invoicing, forms of payment, and record keeping.
•  Assists in hiring and submitting payroll for part-time and short-term employees, monitoring timekeeping records and aligning staffing needs with budget allocations.
•  Attends meetings and conferences as required and transcribes notes into summary reports.
•  Assists with outreach and recruitment efforts, including the organization and hosting of special events and information meetings. Coordinates administrative details for a variety of events, workshops, and meetings; assists in preparation of presentations, and promotional and informational materials.
•  Oversees and performs data input for all relevant department functions; including information that may be of a privileged or sensitive nature.
•  Maintains a secure system of accurate and confidential records in accordance with state laws and district policies.
•  Maintains and updates departmental websites, digital media, and printed materials to ensure accurate and timely information dissemination.
•  Performs other related duties as assigned.
Demonstrated Abilities:

Position requires ability to:
•  Provide exceptional customer service to faculty, staff, students, and the public.
•  Develop and maintain cooperative working relationships with diverse groups of students, faculty, staff, and the general public click apply for full job details