Payroll
- Process weekly payroll for approximately 150 employees.
- Gather and maintain employee records, including timesheets and update regularly.
- Ensure compliance with employment laws and regulations in various states.
- Verify working hours and pay rates and resolve discrepancies (accuracy).
- Track employee, Vacation, Personal, Sick, and Holiday usage, etc.
- Help employees with payroll questions and concerns.
- 401k funding and reconciliation.
Human Resources Administrative Assistance
- Daily engagement with employees.
- Assist in the employee lifecycle from recruiting and onboarding to offboarding.
- Update and maintain household staff procedure manuals and cross training programs.
- Research best practices, draft and implement new policies and procedures.
- Assist with the communication and tracking of the performance management process.
- Responsible for maintaining, distributing and filing new hire paperwork and the onboarding process.
- Assist in the recruitment process.
- Manage and maintain Human Resources records by recording new hires, transfers, terminations, changes in job classifications, and merit increases.
- Assist with the administration of all employee benefits, open enrollment process and the preparation of annual notifications.
- Work with IT to maintain and upgrade office equipment, and computer hardware and software as needed.
- Liaison with other departments in New York Office.
- Create training and progress reports for new employees.
- Cross train peers for coverage.
- Prepare and maintain a procedure's manual.
General Office Administrative Assistance
- Prepare employee presentations, preparing agenda, and other documents as needed for the team.
- Assist on miscellaneous projects as they arise.
- Maintain Emergency procedures handbook and contact lists.
- General clerical duties including photocopying, fax, scanning, shredding, and sending mail out.
- Cross train with other employees for full coverage.
- Miscellaneous research projects to ensure compliance with all applicable laws and regulations.
- Scan and save documents to the network.
- Print documents and find files for the team.
Knowledge, Skills, Abilities, and Requirements
- Bachelor's degree required.
- 5-7 years of Payroll experience.
- Experience with ADP Work Force Now system.
- Knowledge of Excel, creating formulas and preparing printable reports.
- Proficient in Microsoft Office and general computer usage.
- Maintain a positive attitude and willingness to assist others with all team members.
- Being punctual and reliable is key to working with other team members.
- Proactively offer assistance to team members.
- Excellent written and verbal communication skills.
- Must be able to effectively communicate with all levels of personnel and external contacts.
- Strong organizational skills and maintain a clean environment.
- Ability to multi-task.
- Must be able to maintain a high degree of confidentiality, ethics and professionalism.
- Must be well organized and a self-starter.
- Ability to work independently and within a fast-paced team environment, emphasizing accuracy and timeliness.
- Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
- Ability to physically perform the duties necessary for the job function.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.