HR Coordinator
Contract
2-4 months (could extend)
Start asap
Process: video interviews with 2 people
Industry: Large commercial construction company, privately held, about 750 employees, 4 in HR
Hours: Full time (8a-5pm ideally - they tend to start on earlier side)
Location: Waltham, MA (right off Route 128 - free parking)
WFH situation: Onsite daily to train for a few weeks. Then 4 days in the office. Once fully settled in, it's 3 days in the office.
Background check: yes
Why open: Help cover a leave. You will help with a variety of HR tasks like onboarding, scheduling interviews, benefit & leave administration, doing phone screens, helping managers & employees with questions, updating HRIS, help with projects.
Must haves:
-1-2+ years of general HR experience
-MS Office
Preferred:
-Construction, manufacturing, engineering or related industry
-Has worked at a mid to large sized company
-Bachelor degree
Job Description:
The HR Coordinator support the HR team in a wide range of activities, from onboarding, new hire orientation, scheduling interviews, coordinating meetings to maintaining the integrity of our employee database. This position will interact with managers and employees daily ensuring prompt resolution of their questions and/or requests.
Responsibilities:
Onboarding/Offboarding Administration
- Responsible for all onboarding activities including but not limited to initiating the background checks; sending out new hire paperwork via Bamboo; putting together welcome packages, ensuring office set up; setting up IT and Safety orientation, and working with managers on orientation schedules.
- Coordinate and present at weekly orientation for all the new hires in the office as well as assisting with paperwork at the union orientation.
- Administer the company's Buddy Program.
- Responsible for all tasks related to offboarding employees including but not limited to sending out term notifications, scheduling exit interviews and collecting equipment.
HRIS Administration
- Accurately enter new hire information into the HRIS system, such as changes to titles, reporting manager, changes to benefits and salary.
- Responsible for submitting weekly changes to the payroll team.
- Maintains accurate and up-to-date employee personnel files and documentation.
- Perform weekly audits of office and union employee data to ensure integrity in the HRIS system.
General HR Administration
- Provide customer-oriented and responsive service to employees by answering a variety of questions including but not limited to benefits, hiring processes and standard policies.
- Monitor HR email and business card inbox to provide timely response or escalation of incoming email inquiries.
- Maintain the Human Resources intranet site.
- Assist with scheduling, planning and execution of team events such as monthly team meetings/lunches, holiday parties, and company events.
- Provide administrative support to the Human Resources Director.
- Act as the back-up for the Benefits Administrator.
- Assist with recruiting activities as needed.
- Review and distribute incoming HR mail.
- Assist the HR team with various projects and tasks.
- Other duties as assigned.
Education & Experience:
- Bachelor's degree in HR or equivalent experience in related field is preferred
- Basic knowledge of labor laws
Knowledge of Microsoft Office and HRIS systems