Position Summary
The Coordinator, Human Resources provides administrative and organizational support to the Northern California office with a focus on onboarding, departures, HR initiatives, and planning employee engagement events.
Essential Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Provide general Human Resources administrative and organizational support to the NorCal management team.
- Plan all employee engagement events, including office holiday party.
- Manage employee lunch service.
- Set up applicant onsite interviews/testing.
- Track hiring and departures procedures.
- Prepare orientation packages and coordinate training schedules for new hires.
- Update and maintain new hire orientation materials.
- Organize and manage flow of documentation associated with on-boarding New York business services personnel.
- Process all HR related invoices.
- Respond to a variety of administrative requests, including employment verifications and visa letters.
- Assist with job descriptions updates and rebranding.
- Schedule exit interviews.
- Update Acknowledgement of Confidentiality database.
- Responsible for uploading new personnel documentation to Workday.
- Complete new personnel profiles in Workday.
- Ensure compliance of all Firm mandatory videos, acknowledgements.
- Backup in creating client/matter lists for departing lawyers.
- Support HR management with communication strategies and presentation materials.
- Answer HR questions/resolve issues accordingly.
- Ad hoc projects.
- Perform other duties and responsibilities as requested for successful operation of the department.
Qualifications/Position Requirements
- Ability to follow up and see a task through completion, proven problem-solving skills.
- Must be able to multi-task by accepting and prioritizing numerous requests, delegating accordingly.
- Must demonstrate consistent initiative, leadership and collaboration skills to succeed and work in a team environment.
- Must be punctual and reliable; professional and dependable.
- Knowledge of MS Word, Excel, PowerPoint, Outlook and other applications as needed.
- Must demonstrate excellent interpersonal skills in order to communicate and follow instructions to effectively provide optimum support to a diverse group.
- Excellent written and verbal communication skills.
- Maintain client confidence by keeping information confidential.
- Represent management by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters accordingly.
- Update job knowledge by participating in internal training opportunities.
- Enhance department and organization reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
- Ability to proofread typed material for typographical, spelling and grammatical errors.
- Ability to operate office machinery as needed.
- Flexibility in daily schedule to accommodate unexpected situations arising from departmental needs.
Education and/or Experience
- Minimum of 1-year of general HR experience required, preferably with a law firm.
- High school diploma required.
- Bachelor's degree preferred.
- Event planning experience preferred.
- Experience with Workday preferred.
Compensation
The expected base salary for this position ranges from $75,000 to $85,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.