Investment Firm located in the Chicago loop has an exciting opportunity for a Human Resources professional. The Human Resources Coordinator will report to the SVP of Human Resources. This position is responsible for HRIS data management, record-keeping, benefits administration, compliance tracking, and recruitment coordination. The HR Coordinator plays a vital role in delivering a positive employee experience by providing timely support, maintaining accurate records, and fostering smooth HR processes. This is a hybrid role working 4 days on site and 1 day remote. Benefits include: medical, dental, tuition reimbursement, 401k, PTO and bonus. Salary target $55k-$65k
Recruiter: Connie Stathopoulos
Primary Responsibilities:
• Process employee transactions such as hires, promotions, transfers, and terminations in HRIS (ADP Workforce Now)
• Maintain and update employee records, including I-9 compliance and personnel files (both paper and electronic).
• Assist with HR audits and compliance reporting
• Administer benefits programs, including enrollments, changes, and terminations for life, health, vision, dental insurance, retirement plans, transit, flexible spending, and COBRA.
• Reconcile and approve monthly benefits invoices.
• Manage the Open Enrollment process in collaboration with the SVP-HR, including system setup, coordination with benefits and HRIS providers, and ensuring a smooth and efficient enrollment experience.
• Serve as a liaison between employees and benefits providers to address inquiries and resolve issues.
• Support the recruiting process by coordinating interview scheduling with hiring managers and third-party recruiters, ensuring a seamless candidate experience.
• Assist in preparing offer letters, coordinating background checks, and tracking pre-employment requirements.
• Maintain candidate flow and update recruiting tracking as needed.
• Coordinate and prepare materials for new employee onboarding and orientation, ensuring a smooth transition for new hires.
• Respond to employee inquiries regarding HR policies, procedures, and programs.
• Track employee training completion and support professional development initiatives.
• Partner with Office Services, IT, and payroll to ensure seamless onboarding/offboarding processes for new hires, interns, and consultants.
Qualifications & Experience
• Bachelor's degree in Human Resources, Business Administration, or a related field from a four-year college or university.
• One to two years of related HR experience, preferably in an HR operations role.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with ADP Workforce Now or a similar HRIS is required.
• Exceptional attention to detail and organizational skills.
• Ability to handle sensitive information with the highest level of confidentiality and professionalism.
• Strong interpersonal skills with a service-oriented mindset.