Human Resources Confidential Secretary

Title: Human Resources Confidential Secretary

FLSA Status: Non-exempt

Classification: Administrative Support

Immediate Supervisor: Director of Human Resources

Job Summary: This position is responsible for performing general clerical duties, preparing reports, maintaining records as directed, greeting and attending to the needs of the staff and public to ensure the efficient and smooth operation of the Human Resources office.

Hiring Specifications:

Education

• High school diploma or equivalency
• 2 years college or post secondary education, preferred

Certification

• None required

Experience

• 3 years clerical or secretarial experience, preferred

Skills, Knowledge & Abilities

• Ability to work with numerous interruptions
• Demonstrable exceptional customer service skills
• Ability to recognize sensitive issues and maintain confidentiality
• Ability to deal with difficult and challenging situations
• Ability to work effectively, cooperatively and respectfully with staff, students, parents and community members regardless of race, creed, color, gender, sexual orientation, gender identity, ethnic/national origin, religion, marital status, age, socio-economic status or disability

Technology Requirements

• Knowledge and experience with employee records systems, preferred
• Advanced word processing skills
• Advanced spreadsheet skills
• Electronic presentation skills
• Web navigation skills
• E-mail management skills
• Knowledge of computer security expectations

Supervision of Others:

• N/A

Personal Contacts:

• All district staff

Job Duties:

1. Enters basic personnel/employment data in appropriate record keeping systems.
2. Creates and maintains employee and medical files.
3. Approves and reconciles daily employee absences.
4. Maintains Frontline leave system.
5. Generates attendance reports as requested.
6. Assists with payroll errors called into Frontline.
7. Processes lane changes.
8. Process AFSCME sick time.
9. Year End processing/support.
10. Provides clerical support as needed.
11. Support front desk.
12. Assists with entering in benefits information for all employees.
13. Performs other duties as assigned.

Physical Requirements:

NEVER

0%

OCCASIONAL

1-32%

FREQUENT

33-66%

CONSTANT

67%+

A.

Standing

X

B.

Walking

X

C.

Sitting

X

D.

Bending/Stooping

X

E.

Pushing/Pulling

X

F.

Reaching

X

G.

Climbing/Stairs

X

H.

Driving

X

I.

Lifting

Up to 25 lbs.

J.

Carrying

Up to 25 lbs.

K.

Manual Dexterity Tasks

Telephone

X

Computer

X

Other

L.

Working Conditions

Inside

X

Outside

X

Extremes in temp/humidity

X

Terms of Employment: Twelve-month contract per Board policy and administrative guidelines.

Date Last Revised: 4/2/2025