Your Mission As a Human Resources Assistant, provide exceptional administrative support to the HR department while ensuring company policies and procedures are upheld. Collaborate with team members and applicants to deliver a seamless experience.
Key Responsibilities Support HR Team: - Act as the receptionist for the HR team and respond to inquiries from applicants and team members about job opportunities, forms, or procedures.
- Manage HR mailbox and distribute departmental mail daily.
- Create and maintain employee files, ensuring filing is always up-to-date.
Recruiting & Onboarding: - Provide pre-employment recruiting assistance and schedule employment tests, drug screens, and more.
- Prepare for new hire orientations (e.g., booking location, preparing materials).
- Coordinate relocation administration and oversee new hire and termination processes in HRIS.
Training & Development: - Assist with maintaining training records.
- Update employee information in training software and send reminders for overdue training.
- Generate training reports and oversee training schedules.
Event Coordination: - Help plan events such as the 20-Year Outing, United Way activities, and service award distribution.
- Manage the company's t-shirt process and new hire gifts.
Communication & Organization: - Maintain the company organizational chart, updating it monthly.
- Communicate holiday calendars and 24/7 shift schedules.
- Handle employment verifications.
Safety & Security: - Administer safety procedures and reimbursements (e.g., safety shoes/glasses).
- Schedule Safety Committee Meetings, attend the meetings, take notes, and distribute them.
- Issue security access cards and maintain security system data.
Minimum Qualifications - Associate's degree in Administrative Assistant or related field preferred, with 3 years of experience in a highly responsible administrative role; OR
- 5 years of administrative experience, preferably in a manufacturing office environment.