Human Resources Assistant
Under general supervision, the Human Resources Assistant is responsible for the administrative support of the day-to-day Employment functions including but not limited to recruitment, new hire orientation, employment processing, employee file maintenance and coordination of special events/projects. The incumbent performs a wide range of administrative duties, which require accuracy and discretion/diplomacy. This position also assists employees and management staff with understanding and applying policies and procedures. Assumes responsibility for effectively recording, maintaining and reporting human resource information: Prepares recruitment lists, job announcements and advertisements; schedules applicant interviews and notifies candidates of application/employment status.
Maintains eligible candidate lists; provides names of eligible candidates to department representatives upon receipt of appropriately approved requests. Processes personnel action forms and maintains records to ensure timely appropriate actions. Coordinates post offer pre-employment physicals and other pre-employment screenings as required. Explains employment benefits and general terms and conditions of employment to employees and department representatives; assist with coordination of new employee orientation. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors and business professionals: Provides customer service, both in-person and by telephone; screens and directs telephone calls; takes and relays messages. Answers questions from employees and the general public regarding employment issues. Responds to employment verification and other requests for information. Assumes responsibility for related duties as required or assigned.
Performs a variety of general office support duties; make copies; maintain calendar of activities, meetings and various events; process mail including receiving, sorting, time-stamping, logging and distributing incoming and outgoing correspondence and packages; order office supplies. Operates a variety of office equipment including a computer, copier and fax machine; utilize various computer applications and software packages. Stays well informed regarding human resource developments. Perform related duties and special projects as assigned. All new hires, transfers and promotions are processed in a timely and efficient manner. Visitors and telephone calls are courteously and professionally received and referred. Good customer service is demonstrated with internal and external contacts. Effective working relations exist with Hospital personnel. Management and staff are kept appropriately informed.
Qualifications
Bachelor's degree required.
Strong PC Skills including MS Word, Excel, PowerPoint, Outlook and database systems. Applicant tracking system experience a plus. Excellent interpersonal, communication and organizational skills. Human Resources experience preferred.
Bilingual Spanish an asset.