Currently seeking an organized and professional Family Office/Human Resources Assistant to support the daily operations of a Private Family in Syosset, NY.
This role will be key in managing payroll, scheduling, staff coordination, and a range of administrative tasks to ensure smooth operations for both corporate and domestic functions.
The ideal candidate will be proactive, detail-oriented, and able to manage multiple responsibilities with discretion and efficiency.
The position is paying up to $65,000 and will be onsite 5 days.
Responsibilities:
- Payroll and HR Management:
- Oversee household staff payroll, ensuring accuracy and timely processing.
- Prepare offer letters, contracts, and employment agreements for new hires.
- Facilitate the onboarding process and ensure compliance with employment regulations.
- Scheduling and Calendar Management:
- Coordinate and maintain schedules for the family and household staff.
- Arrange appointments, activities, and travel itineraries.
- Ensure clear communication and smooth coordination among all parties involved.
- Administrative Support:
- Track household budgets, expenses, and manage vendor payments.
- Organize and maintain essential family documents and records.
- Serve as the point of contact for accountants, legal advisors, and external service providers.
- Household Oversight:
- Manage the hiring, training, and scheduling of household staff.
- Act as the primary contact for vendors and service providers.
- Ad Hoc Duties:
- Assist with event planning and coordination.
- Handle special projects and requests as they arise.
Requirements:
- Bachelor's degree or relevant experience in administration, HR, or a related field.
- Proven experience in family office, household management, or executive support roles.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
- High level of discretion and confidentiality.
- Ability to adapt and prioritize in a fast-paced environment.
- Excellent interpersonal and communication abilities.