Human Resources Administrator

FEDERAL HOME LOAN BANKS OFFICE OF FINANCE

POSITION DESCRIPTION

POSITION:

Human Resources Administrator

Date: March 2025

DIVISION:

Human Resources

FLSA: Exempt

REPORTS TO:

Senior Manager, Compensation & Benefits

Location: Hybrid/Reston

SUMMARY OF POSITION

The HR Administrator will support and maintain the day-to-day operations of the HR department, ensuring accurate records, efficient processes, and compliance with policies and regulations. This will include, but is not limited to, payroll and benefits administration, recruiting operations, onboarding, employee engagement activities, maintaining personnel files and diversity, reporting, and other projects and administrative tasks as assigned. The HR Administrator serves as the first line responder to employee requests, solves problems/issues as they arise in areas of assigned responsibilities, or elevates the issues to the appropriate HR team member. The person in this role will be part of a small and dynamic HR team and must collaborate effectively to ensure smooth HR operations. This role requires a team player with strong communication skills who can work efficiently while supporting colleagues and contributing to shared goals.

We're proud of the way our teammates have a positive impact on everything we do. Our employees are committed to and exemplify our Core Values:

• Integrity through accountability, consistency, transparency, and trust
• Agility through adaptability, continuous improvement, expertise, and flexibility
• Partnership through collaboration, communication, leadership, and teamwork
• Inclusivity through diversity, relationships, respect, and support

PRINCIPAL ACCOUNTABILITIES

Payroll and Benefits Administration

• Supports Sr. Manager, Compensation and Benefits in administering payroll changes; prepares and administers semi-monthly payroll changes in ADP to ensure the accuracy and timeliness of the payroll processing; maintains payroll changes record in personnel files.

• Supports benefits administration, including employee enrollments and annual open enrollment processes, ensuring the HRIS system is accurate and up to date; reconciles employee benefit elections between the HRIS and vendor systems to maintain data integrity; prepares the benefit providers' monthly invoices.
• Supports the leave of absence process including tracking timecard approval status on a semi-monthly basis and sending timecard reminders to employees, tracking leave time used, responding to employee inquiries, etc.
• Serves as initial reviewer in the employer matching gift process.

• Tracks and processes approved recognition awards.

Onboarding and Offboarding

• Facilitates the onboarding process for new hires, including initiating orientation notification to appropriate departments, communicating with new hires, reviewing and processing new hire paperwork, conducting week 1 orientation, scheduling & running quarterly orientation educational sessions (New Hire Policy Training, Introduction to the Office of Finance (OF) & Department Introductions), ensure I- 9's are verified and all other documentation is received and providing training sessions on the HR systems.

• Assists with the offboarding of departing employees, including terminating enrollments, following up on IT assets return and completing termination checklist, etc.

HR Operations Administration

• Supports recruitment with tracking applicants and scheduling interviews.
• Provides support to the HR department in gathering documentation that may be requested for internal audits, FHFA exam, vendor management, etc.
• Serves as a vendor management steward for the HR department; manages the purchase request, purchase order and completes required vendor due diligence processes.
• Serves as an Information Governance Liaison for the HR department to ensure HR records are in compliance with company policies and regulatory requirements.
• Maintains and updates legally mandated postings (i.e. labor law posters, EEO statement, etc.).
• Completes employment verifications.
• Maintains confidential employee personnel records in compliance with laws and regulations. Processes new hires and follows-up on all required items (checklist, enrollments, signoffs, etc.)
• Supports the HR Team in preparing D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI report in support of the OMWI regulations.
• Supports the OF's diversity and inclusion (D&I) strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
• Takes direction from Chief Human Resources Officer, Human Resources Director and Senior Manager, Compensation & Benefits.
• Assists with all other duties as assigned

Performance Management

• Supports performance management process, including updating quick reference guides, sending communications, and tracking progress.
• Provides support for calibration including running reports.
• Generates forms in SuccessFactors (goals, performance reviews), tracks completion, and runs reports.0 Sends out reminders and status.
• Manages HR year-end performance management calendar.

PRINCIPAL JOB REQUIREMENTS

• Minimal of two (2) years of experience in HR administrative role
• Bachelor's degree or equivalent experience preferred; emphasis in Human Resource or business related field preferred
• Strong customer service orientation
• Ability to maintain confidential information is required
• Strong proficiency in Microsoft Office is required
• Demonstrated proficiency in both oral and written communication skills
• Detail oriented with ability to multi-task and demonstrate good time management skills
• Experience with HR Information Systems (i.e. ADP, SuccessFactors, and NetSuite) is preferred
• Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
• Proof of eligibility to work in the United States

EQUAL EMPLOYMENT OPPORTUNITY

The Federal Home Loan Banks Office of Finance is committed to equal employment opportunity without regard to race (including traits historically associated with race, such as hair texture, hair type and protective hairstyles), color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, age, physical or mental disability, veteran status, uniformed service member status, military status, sexual orientation, gender identity, status as a parent, marital status, genetic information (including testing and characteristics), citizenship status, or any other characteristic protected by applicable federal, state, or local law.