PAYROLL TITLE: HUMAN RESOURCES ADMINISTRATOR Under the supervision of the HR Manager
Responsibilities- Maintain applications well-organized either digitally or physically, and purge outdated applications.
- Pre-screen applicants, consultants, and volunteers to ensure that position requirements are met. HSPPS 1302.91
- Go over new hire, volunteer, and consultant package with applicants that have been offered a position.
- Make sure employees meet the Background checks and selection procedures HSPPS 1302.90
- Create new personnel, volunteer, intern, and consultant folders when appropriate.
- Enter and upload employee, intern, and consultant information into digital data systems, including hire/rehire dates, position, salary, credentials, etc.
- Create new hire/change packages for CAHSD approval.
- Present applicants with documentation required to start working with the agency. Follow-up on documentation completion.
- Implement New Hire Procedures Checklist including sending new hire documentation to Center Directors for center personnel files and performing employment reference checks.
- Enroll new employee's biometrics to clock machine
- Recruit available positions on job boards, websites, social media, etc. and other sources.
- Develop partnerships or connections with local schools, colleges, career programs, etc. to recruit for available positions.
- Schedule and conduct interviews for non-supervisory positions, non-administrative positions, and volunteers.
- Backup to create ID's for employees, volunteers, consultants, etc.
- Participate in job fair and community events for recruitment
- Send to fiscal department new hires allocations for drug test invoice
- Enter all staff changes into digital data systems, including position changes, salary changes, training, etc. in a timely manner.
- Follow up with employees on credential requirements and expirations; send updated documents to manager and Center Director as applicable. Upload updated documents to the applicable digital data system.
- Ensure documents and digital systems have the most accurate and up-to-date information.
- Update Standard Operating Procedure Manual as needed
- Administration has the authority to assign additional duties as seen fit for the benefit of the organization.
Qualifications - Associates Degree and related experience
- Experience in a professional office environment.
- Proficient in using Microsoft Office applications (Microsoft Word, Excel, and PowerPoint).
- Considerable knowledge of office equipment including scanning and faxing and other technology.
- Must be able to effectively communicate information and ideas both orally and in writing. Comfortable with basic math.
- Must be able to sit for extended periods of time.
- Must be able to lift up to 15 pounds.
Salary: See the most recent salary schedule.
FLSA Status: Exempt
Monday through Friday
40 hours per week