Essential duties and responsibilities:
- Under general supervision, performs a wide range of office administration duties, duties may be complex in nature and may involve access to confidential information.
- Coordinate communications, including taking calls, responding to emails, scheduling meetings and interfacing with internal and external customers;
- Provide Administrative Support to OHR Director
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Produce and distribute correspondence
- Assist in the preparation of regularly scheduled reports
- Book travel arrangements
- Submit and reconcile expense reports
- Receipt invoices in TeamWorks and process for payment
- Respond to HRhelp inbox phone calls within 48 hours
- Order, organize and maintain office supplies
- Greet and assist visitors to the OHR office
- Assist with the recruitment process, including posting job openings, scheduling interviews, and coordinating candidate communication.
- Conduct reference checks and prescreening for potential employees
- Process Motor Vehicle reports on an annual basis
- Participate in job fairs or recruitment events
- Ensures operation of equipment; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories;
- Supports office initiatives by servicing on committee's and/or work teams
- Orients new employees by providing orientation information packets;
- Documents human resources actions by completing forms, reports, logs, and records;
MINIMUM QUALIFICATIONS:
- High school diploma or GED AND Four years of progressively complex office or administrative experience.
- Must be able to handle high volume of work and be comfortable with busy office setting.
PREFERRED QUALIFICATIONS:
- Experience with P-card certification and TeamWorks Financials
- Experience supporting Human Resources Office
- Excellent planning and organization skills
- Exceptional Interpersonal Communication skills
- Ability to multitask in a high demand office
- Advanced MS Word, Excel and Outlook experience
- Ability to maintain confidentiality
- Possesses good judgment and must be a team player
Key Skills & Qualifications:
- Experience with Microsoft Office.
- Attention to detail.
- Demonstrates good interpersonal skills.
- Able to work independently.