Human Resources Administrative Assitant

Salary : $57,353.00 - $87,405.00 Annually
Location : 23121 Camden Way California, MD
Job Type: Full-Time
Job Number: 0096
Department: Human Resources
Opening Date: 04/01/2025
Closing Date: 4/22/:59 PM Eastern

Description

Provides administrative assistance to the Chief Human Resources Officer and Human Resources Department. Reports to the Chief Human Resources Officer.
Examples of Duties

Essential Functions:

1. Provides support to the Chief Human Resources Officer
2. Maintains the Human Resources data input for the software program Payroll/Personnel by setting up new hires; terminations; promotions; job changes; mass rate changes to salary and benefits; and all status changes to employee records
3. Maintains all personnel records
4. Performs all filing and administrative duties for the HR Department; including but not limited to employee physicals and medical files, insurance/benefit forms, personnel action forms, pay history, performance evaluations, promotions, COLA'S, merits, bonuses, disciplinary documents, training records; manages documents according to retention schedule.
5. Creates holiday schedule and Events Calendar each year
6. Oversees leave donation program
7. Creates and manages FMLA paperwork and leave balances and use
8. Coordinates annual leave carryover and sick leave transfer at end of Calendar year
9. Facilitates pre-employment requirements, including reference checks, drug testing, and background checks
10. Prepares the information for new hire packages and conducts new hire orientation

.

1. Creates forms and obtains authorization for all personnel related changes
2. Oversees the program for CDL licensing/DOT physicals/MVA annual checks
3. Serve as a back up to the Risk Manager with all drug testing procedures
4. Coordinates the recruitment process, including advertising position openings, screening applications, scheduling pre-employment testing, organizing and facilitating interviews. Notifies applicants of selection outcome, addresses concerns applicants and the public may have about open positions and/or the selection process.
5. Completes all Human Resources annual reports, including but not limited to ACA, AAP, VETS, and EEO
6. Maintains Metropolitan Commission Social Media (i.e. Facebook etc) and coordinates website updates, in accordance with established guidelines.
7. Creates and distributes monthly Metropolitan Commission newsletter using Microsoft Publisher.
8. Ensures all employee ID badges are current.
9. Reconciles various monthly bills associated with benefits, disability, and health insurance
10. Orders department supplies

21. Maintains MetCom Organizational Charts
22. Performs other duties as assigned
Typical Qualifications

H.S Diploma or GED plus to or more year's job related experience.
Experience:
Or equivalent technical training, education, and/or experience
Licenses or Certificates:
Ability to obtain Notary Public License.

1. Group Health/Vision/Dental Coverage:
Medical insurance (including prescription and vision) is a POS plan or HMO Open Access Plan offered by CareFirst BlueCross BlueShield. Dental insurance is a Traditional Plan or a PPO plan also offered byCareFirst BlueCross BlueShield. Coverage takes affect the first of the month following the date of employment. MetCom pays 85% of the premium.

2. Life and Accidental Death & Dismemberment Insurance:

MetCom provides an amount equal to one (1) times gross annual salary. The employee has the option to purchase from one (1) to five (5) more times their annual salary. Coverage takes affect the first of the month following the date of employment. Optional Life and AD&D insurance may also be purchased for the spouse and/or children.

3. Long Term Disability Insurance:
MetCom provides long term disability coverage, which pays 66 2/3% of monthly pay after 180 days of disability status. The employee has the option to purchase short term disability insurance which pays 60% of monthly pay after 30 days of disability status. Coverage takes affect the first of the month following the date of employment.

4. COBRA:
The employee and dependents have the right under the Consolidated Omnibus Budget Reconciliation Act (COBRA) to continue their insurance benefits after an occurrence of an event which would otherwise cause them to lose coverage. The employee and dependents are required to notify the Company within 60 days of a qualifying event. Some examples of a qualifying event are:termination of employment or reduction in hours, divorce or legal separation, dependent definition limitation (attainment of the maximum age of eligibility or marriage), or the employee's death. Details are provided at the time of indoctrination.

5. State Retirement and Pension Plan:
MetCom contributes a percentage, mandated by the State each year, of the employee's gross salary. The employee contributes a mandatory 7% of gross salary, effective the first day of employment.

6. Optional Programs:
The employee has the option to participate in the following pre-tax plans:
- 457 (B)
- AFLAC
- Flexible Spending Account (FSA)
Metcom does not make any contribution to these plans.

7. Annual Leave:
1 - 5 year 10.5 days/year
6 - 10 year 15 days/year
11 - 20 year 21 days/year
20 years or more 25.5 days/year

8. Sick Leave:
15 days/year. Can be taken for children, spouse, parents, and parents-in- law as well.

9. Administrative Leave:
Jury Duty; subpoena appearance (when employee is not the defendant); up to three (3) days for injuries or illnesses alleged by the employee to have been caused or suffered during employment.

10. Bereavement Leave:
Up to three (3) days due to the death of the employee's or employee's spouse's family: spouse, children, parents, brothers, sisters, and grandparents. Up to one (1) day due to the death of one of the following members of an employee's or employee's spouse's family: niece, nephew, aunt, uncle.

11. Holidays:
15 per year.

12. Paid leave for:
Volunteer Fire Department and Rescue Squad calls.

13. Employee Assistance Program.
Assistance for employees who are experiencing personal or job related problems.

14. Tuition Assistance Program.