HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Salary: $20.68 - $30.70 Hourly
Location : Bullhead City, AZ
Job Type: Full-time
Job Number: 5
Department: City Manager
Division: Human Resources
Opening Date: 05/13/2025
Closing Date: 5/27/2025 5:00 PM Arizona

STATEMENT OF THE JOB

The City of Bullhead Human Resources Office is seeking an individual who can provide superior administrative support. The ideal candidate will excel in managing records, event logistics and various departmental accounting tasks. Additionally, they should be skilled in answering telephones, handling mail, providing customer support, and conducting research. The HR Administrative Assistant provides administrative support work that entails greater variety, complexity, sensitivity, exposure, and autonomy. This role will report to our Human Resources Director with a dotted line to the Human Resources Generalist and does not exercise supervision over others.
EDUCATION & EXPERIENCE/LICENSING & TRAINING
EDUCATION & EXPERIENCE:

• Graduation from a high school or GED, supplemented by the equivalent of two years of college-level training.
• Four (4) years of related experience.
• Proficient in various computer programs and web-based tools.
• Skilled in carrying out assigned projects to their completion and performing multiple tasks with numerous interruptions.
• Any equivalent combination of education and progressively responsible experience which provides the knowledge, skills and abilities necessary to perform the work.

LICENSING & TRAINING:

• Valid State Driver's License
• National Incident Management System (NIMS) training based on assignment.

Continued employment contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
ESSENTIAL FUNCTIONS/KNOWLEDGE/SKILLS/ABILITIES
ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and not a comprehensive listing of all functions and tasks performed by positions in this class.

• Efficiently manages records and filing systems, processes accounts payable, purchasing and other financial tasks, coordinates event logistics, plans meetings and travel arrangements, manages personal calendar, records meeting minutes, handles mail, and helps ensure smooth operations and communication.
• Assists with special projects and events, drafts the bi-weekly newsletter, maintains department website, maintains inventories and procedures, responds to inquiries, and ensures adherence to policies and procedures.
• Works closely with department personnel to assist with onboarding and offboarding of employees, personnel actions, aids in data gathering and interpretation, benefits programs, conducts research, supports management, ensures compliance with regulations, and fosters positive communication and teamwork within the department.

KNOWLEDGE OF:

• Modern office practices and procedures.
• Working knowledge of computer word processing, spreadsheets, and database software programs.
• Business English, spelling, and grammar.
• Recordkeeping and filing procedures.

SKILL IN:

• Operating personal computer and computer software, along with office equipment: calculator, telephone, fax machine, and copy machine.
• Correct business grammar.
• Strong organizational skills.

ABILITY TO:

• Organize and plan the work of an office.
• Communicate effectively verbally and in writing.
• Establish and maintain effective working relationships with applicants, employees, City officials, and the general public.
• Maintain confidential and sensitive information.
• Carry out assigned projects to their completion.
• Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
• Ability to enter data or information into a computer terminal, PC or other keyboard device.

PHYSICAL DEMANDS/WORK ENVIRONMENT

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

• Medical/Rx (EPO or HDHP)
• Dental/Vision
• Wellness Program
• Flexible Spending/Health Savings Account
• Group Life Insurance
• Optional Additional Life Insurance
• Optional Additional Accidental Death & Dismemberment Insurance
• 12 Paid Holidays Annually
• Paid Vacation (Accrual rate is dependent upon full time years of service)
• Paid Personal Leave (96 Hours/Year)
• Short Term Disability
• Long Term Disability
• Retirement Plan - 401A Defined Contribution Plan
  • Sworn Police Officers participate in the Public Safety Personnel Retirement System (PSPRS). Contribution rates are determined by State Legislature
• Optional Deferred Compensation
• Tuition Reimbursement
• Service Awards

01

A High School Diploma or GED is required for this position. Do you have a High School Diploma or GED?

• Yes, I have a High School Diploma or GED.
• No, I do not possess a High School Diploma or GED.

02

Which best describes your full-time, paid experience performing administrative duties in an office environment?

• No Experience
• Less than six months
• Six months to less than one year
• One year to less than two years
• Two years to less than three years
• Three years to less than four years
• Four years to less than five years
• Five or more years

03

I understand that all communication regarding this position will be sent via email and that it is my responsibility to monitor my email. Human Resources will not be responsible for unread emails.

• I have read and acknowledge that all communication regarding this position will be sent to me via email.

04

Please describe your customer service experience with internal and external customers.
05

Explain how you meet the ideal candidate statement listed on the job bulletin. Include why you feel you would be a good fit for the position.
Required Question