Company Overview
Family is a word that's often misused, or overused. At Millcraft, however, it's simply the truth - a continuing family story of devotion to customers, quality, and service, while always evolving and innovating to make doing business easier. We hold strong to our principles of honesty, responsibility and integrity. These are the common threads that tie our rich history to our dynamic present. And why Millcraft, amid the most technology driven distributors in the paper, packaging and graphic industries, will always feel like family.
Our Roots
Some things don't change. We are the same hometown paper merchants our loyal clients have always known since 1920. But today we look different, with a strong, expanding, regional footprint and a network of partners that allow us to continue to diversify our offerings and provide products, service, technology and continuous growth to our customers.
What we believe
Accessibility, flexibility, and creativity at Millcraft, we have grown a business for over a century based on these ideals. We are family owned and Midwest strong, committed to supporting our communities because these are our homes. We lead our business guided by our principles, which tie us to our rich history and serve as a platform for innovation and growth.
We care. We know. We evolve. We deliver.
Whatever you need, we're here. Just ask.
Position Overview
We are seeking an energetic, self-starting HR Payroll and Benefits Coordinator who thrives in a fast-paced environment. Reporting to the HR Director, this role requires someone who is detail-oriented and highly organized with exceptional project management skills and the ability to manage multiple priorities with competing deadlines. You will be responsible for overseeing primary payroll and benefits administration, as well as HR support across a variety of functions ensuring all processes are accurate, timely, and aligned with company policies. Additionally, this role will be the first line of contact for internal and external customers and responsible for keeping efficient systems to keep both employees and operations organized, connected and aligned.
Key Responsibilities:
- Administer end-to-end payroll processes, ensuring accurate and timely processing for all employees and three payroll cycles: weekly, bi-weekly and monthly.
- Administer employee benefits programs, including enrollment, changes, compliance and 401(k) administration.
- Ensure compliance with local, state, and federal payroll and benefits laws and regulations.
- Leverage HRIS to manage payroll, benefits, personnel records, compensation changes and performance.
- Oversee HR invoicing processes, ensuring accuracy and adherence to deadlines.
- Keep meticulous records for human resources, payroll, benefits, and related financial transactions.
- Employee Liaison: Be the bridge between employees and HR, benefits, and payroll. Address employee concerns and escalate issues as needed.
- Maintain and update employee records related to payroll and benefits in a confidential and organized manner, while also ensuring compliance with regulations.
- Perform audits and ensure accurate documentation in HR and payroll systems. Improve and streamline processes where needed.
- HR Team Support: Work alongside our HR Team to assist with various HR initiatives and projects.
- Assist with the preparation of various HR reports and audits.
- Handle competing deadlines effectively, keeping the HR team organized and ensuring that all tasks are completed within required timeframes.
- Take initiative to streamline processes, identify areas for improvement, and implement solutions that drive efficiency.
- Foster a positive and collaborative work environment by being approachable and easy to work with across teams.
Qualifications:
- Proven 1-2+ years of experience in human resource, specifically payroll and benefits administration. Strong attention to detail and high level of accuracy.
- Exceptional organizational and time-management skills with the ability to prioritize tasks and manage multiple deadlines for self and team.
- Excellent communication and interpersonal skills. You'll be the go-to person for many, so being clear and approachable is key.
- Proactive, self-motivated, and capable of taking initiative.
- A good problem-solver- the ability to think, analyze and resolve issues with a positive attitude.
- Be a team player. Have the ability to work collaboratively, and willingness to jump in and help wherever needed with various departments and teams.
- Proficiency with Microsoft Office Suite required; experience with Microsoft D365 and Project Mangement software is a plus.
- Experience with HRIS and payroll systems. ADP Workforce Now is required
- Knowledge of relevant payroll, benefits, and invoicing regulations and best practices.