HR-Operations Administrator

HR Operations & Admin Position

Job Summary: The HR Operations & Admin position is responsible for supporting daily human resources and administrative tasks. This role ensures smooth HR operations and general office administration while maintaining compliance and supporting organizational efficiency.

Responsibilities: Responsibilities as outlined below, and any additional duties as required/assigned by the Regional Accounting Admin Manager, Regional Human Resources Manager and Senior Vice President:

HR Responsibilities:

• Time and Attendance
• Management of mjobtime
• Spectrum Payroll Entries
• Employee Records Management
• Temporary Staffing Management
• Orientation (Handbook, Benefit Information)
• IT Coordination
• Entering PTO/Holidays/Absences/Leave
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Performs other duties as assigned

Administrative Operations Responsibilities:

• Fleet Management
  • Vehicle Compliance / Registration
  • Vehicle Fuel cards implementation and management
• Office and Support
  • Answering Phones / Doors
  • Coordinating vendor, employee and customer meetings
  • Any other necessary support to the Operations team
  • Performs other duties as assigned

Required Skills/Abilities:

• Bilingual in English and Spanish (both written and verbal).
• Strong communication skills in both languages, with the ability to translate and interpret as needed.

• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.
• Understands and utilizes emotional intelligence when engaging coworkers and other individuals
• Demonstrates initiative and ownership when presented with challenges

Education and Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• At least one year of human resource management experience is preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.