EnerMech is seeking a detail-oriented and highly organized HR Administrator / Compliance Coordinator to join our team. In this role, you will play a critical part in maintaining and ensuring compliance across multiple areas, including HR, HSE, Quality, and Training. The ideal candidate will have experience working with compliance platforms and a strong ability to manage training logistics, personnel records, and regulatory requirements. This is a dynamic position that requires collaboration with various departments and a proactive approach to compliance management.
Job Description:
- Update all compliance records (HR, HSE, Quality, Training, etc.) upon new hire onboarding.
- Enter and terminate personnel in compliance platforms including Avetta, Veriforce, and ISNetworld.
- Manage OQ Training, HR, HSE, and Quality data across compliance systems.
- Schedule and coordinate all HSE and site-specific training, including ISTC, HASC, SWLA Safety Council, and vendor-based training.
- Create purchase orders (POs) for training in coordination with the supply chain and receive POs in NAV upon training completion.
- Schedule and manage Quality training for all employees.
- Maintain training records and set up training venues.
- Coordinate all new hire training and training for employees changing positions.
- Work with Project Managers and Operations to prepare personnel for job site assignments, including scheduling and recording training.
- Organize HSE orientation for all new hires and incoming contractors.
- Ensure contractor compliance with EnerMech's minimum requirements, including required site orientations.
- Maintain Helipass for all personnel traveling by helicopter.
- Coordinate with HR on drug and alcohol testing, background checks, and site-specific medical clearance.
- Manage all training records within Workingbird (LMS platform).
- Collaborate with HSE to collect and report platform statistics.
- Work closely with the team to compile HR statistics across platforms.
- Terminate employee access in all platforms as needed.
- Schedule and manage all job-required OQ training.
- Maintain current policies and procedures, ensuring alignment with client requirements and business units.
- Track and report site hours in compliance platforms in coordination with managers.
- Ensure readiness and compliance for all audits in compliance platforms.
Requirements:
- Preferable experience with Avetta, Veriforce, and ISNetworld.
- Experience working with compliance platforms such as Avetta, Veriforce, and ISNetworld.
- Familiarity with HSE, HR, Quality, and OQ training processes.
- Proficiency in scheduling and coordinating various types of training.
- Ability to manage and maintain training records and LMS platforms (e.g., Workingbird).
- Experience with creating and processing POs, ideally in NAV.
- Strong organizational and communication skills to liaise with HR, Operations, and external vendors.
- Ability to manage compliance for both employees and contractors.
- Understanding of drug/alcohol screening, background checks, and medical clearances for job sites.
- Detail-oriented with the ability to handle audit preparation and client compliance requests.
- Capable of managing personnel data across multiple systems and ensuring accurate terminations and updates.