HR and Admin Executive

Handle daily administrative tasks, including scheduling, correspondence, and preparing reports or presentations for the Country Manager.

Manage office supplies and procurement to ensure the smooth functioning of operations.

Oversee document filing systems and maintain the confidentiality of sensitive information.

Coordinate travel arrangements, itineraries, and logistics for the Country Manager and team as needed.

Assist in managing vendor relationships and contracts for office operations.

Ensure that the office and facility are well-maintained, clean, and compliant with health and safety standards.

Supervise and coordinate facility maintenance, repairs, and upgrades.

Manage relationships with facility service providers and contractors (e.g., cleaning, security, utilities).

Monitor and manage office and facility-related expenses, ensuring cost-efficiency.

Support HR in employee branding, including preparation of workspace, equipment, videos and documentation.

Assist in maintaining employee records and updating documentation .

Coordinate company events, meetings, and employee engagement activities.

Act as a point of contact for employee queries related to admin matters.

Maintain and update the organization's document control systems in line with ISO standards.

Ensure proper version control, accessibility, and security of documents.

Coordinate periodic audits of controlled documents and records, ensuring compliance with regulatory and ISO requirements.

Train and support team members in following proper document control and compliance procedures.

Assist in preparing and maintaining documentation required for ISO certifications, including Quality Management Systems (QMS).

Maintain a structured workflow for the Country Manager and ensure deadlines are met.

Act as a liaison between departments to ensure effective communication and task follow-ups.

Lead or assist with special projects as directed by the Country Manager.

Bachelor's degree in Business Administration, Management, or a related field.

2+ years of experience in administrative or office management roles.

Strong organizational and multitasking abilities with attention to detail.

Excellent written and verbal communication skills.

Proficiency in office software (e.g., MS Office Suite, Google Workspace).

Problem-solving mindset and ability to work independently or as part of a team.

Professional demeanor with a proactive and adaptable attitude.