About the job HR Administrative Asst. -Japanese Bilingual
We, Japanese IT firm, are seeking a detail-oriented and proactive HR /Administrative Assistant to join our team. This role will focus on payroll processing, benefits administration, employee onboarding, HR compliance, and general office & HR support. The ideal candidate will possess excellent organizational skills, a strong customer service orientation, and the ability to manage multiple tasks efficiently.
Duties Administrative Support:
- Manage incoming communications (calls, emails, correspondence).
- Schedule appointments and coordinate meetings.
- Proofread and prepare documents.
- Maintain organized records and databases.
- Handle office supplies and general clerical duties (filing, data entry)
Payroll Administration:
- Process bi-weekly payroll, including time/attendance management.
- Handle new hire/termination payroll processes.
- Address employee payroll inquiries.
Benefits Administration:
- Manage benefit enrollments, changes, and renewals.
- Coordinate with benefit providers.
- Respond to employee benefit questions.
HR Records and Support:
- Maintain employee records (personnel, benefits, performance).
- Assist with onboarding/offboarding procedures.
- Provide HR policy and benefits information to employees.
- Handle company phones and business cards.
- Assist with basic accounting entries and special projects.
Join us as an Administrative Assistant where you can contribute to our dynamic team while developing your skills in a supportive environment.
Qualifications - Associate or bachelor's degree in accounting, Finance, Business Administration, or a related field preferred.
- 2-3 years of experience in administrative assistant or office support.
- Proficiency in Microsoft Office.
- Demonstrates a proactive mindset and a passion for helping others solve problems.
- Strong organizational and problem-solving skills, with an understanding of basic bookkeeping principles.
- Ability to manage multiple tasks and prioritize effectively.
- Bilingual English and Japanese Preferred.
Job Type: Full-time
Pay: $28.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 9am to 5pm (one hour paid lunch time)
- Monday to Friday
- For the first three months, this position is fully on-site. After 3 months, based on the individuals grasp of the position, there will be considerations of a Hybrid schedule consisting of 2 to 3 days in office."