Housing Specialist I/II

Salary : $54,654.29 - $73,410.06 Annually
Location : Vallejo, CA
Job Type: Regular Full-Time
Job Number: 2025-JLK-03
Department: Housing
Division: Housing
Opening Date: 05/02/2025
Closing Date: 5/26/2025 5:00 PM Pacific

Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETY

THE POSITION

5% COLA increase effective July 2025

5% COLA increase effective July 2026

This recruitment is being conducted to fill two full-time vacancies. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

This position exists to provide timely and accurate assistance to the Housing Authority of the City of Vallejo (HACV) Housing Choice Voucher (HCV) program participants in a manner that provides excellent customer service and meets HUD regulations and HACV policies. The incumbent in this position performs initial and ongoing eligibility determinations; inspect units prior to occupancy by HCV participants and while participants are residing in the units; conducts landlord outreach; monitors and determines local rental housing rates and negotiate rental agreements; conducts investigations; conducts new participant briefings; prepares and maintains technical and confidential documents; represents the City and the VHA in a positive and professional manner; and completes other housing-related tasks. This position may also serve as the HCV Family Self-Sufficiency Coordinator.

The ideal candidate for this position will demonstrate a strong work ethic, communicate effectively, are customer service oriented, is able to work both independently and in a team environment, is a problem solver and critical thinker, respects and values others, and should understand the organization and operation of the City and outside agencies.
THE DEPARTMENT

The Housing and Community Development (HCD) Department manages programs funded by the U.S. Department of Housing and Urban Development (HUD). The Division is home to the Vallejo Housing Authority (VHA) which administers the Housing Choice Voucher Program, commonly known as Section 8, and its subprograms. The HCD Division also coordinates the application and implementation of the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program, and the Neighborhood Stabilization Program (NSP).

The HCD Division also provides staff support to the Housing and Community Development Commission.
THE CITY OF VALLEJO

The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
SALARY

Housing Specialist I: $26.28 - $31.94 Hourly $2,102.09 - $2,555.10 Biweekly $4554.52 - $5,536.04 Monthly $54,654.29 - $66,432.50 Annually

Housing Specialist II: $29.04 - $35.29 Hourly $2,322.87 - $2,823.46 Biweekly $5,032.89 - $6,117.51 Monthly $60,394.67 - $73,410.06 Annually
DISTINGUISHING CHARACTERISTICS

Housing Specialist I

This is the entry level class in the Housing Specialist series. This class is a training class; employees may have only limited relevant work experience. This class is distinguished from the Housing Specialist II in that the latter is the journey level class, able to perform the more difficult and complex tasks. It is further differentiated from the Senior Housing Specialist in that the latter is the advanced journey level class, performing the most complex tasks.

The Housing Specialist I, II, Senior class series is flexibly staffed, meaning incumbents may be flexed up to the next level once they have demonstrated proficiency of the required knowledge, skills, and abilities of the lower class, and is dependent upon operational need of the division.
Housing Specialist II

This is the journey level class in the Housing Specialist series. Positions in this class are normally filled by advancement from the Housing Specialist I level once the required knowledge, skills, and abilities have been proficiently demonstrated and if operational need exists; or, when filled from the outside, by having prior experience equivalent to that of the Housing Specialist I. Assignments are performed within a framework of established procedures and employees are expected to perform the full range of duties with only occasional instruction or assistance, as new or unusual situations arise.

Employees within this class are distinguished from the Housing Specialist I in that the latter is the training level. It is further distinguished from the Senior Housing Specialist in that the latter is the advanced journey level class, performing the most complex and specialized tasks.

The Housing Specialist I, II, Senior class series is flexibly staffed, meaning incumbents may be flexed up to the next level once they have demonstrated proficiency of the required knowledge, skills, and abilities of the lower class, and is dependent upon operational need of the division.
SUPERVISION RECEIVED AND EXERCISED

Housing Specialist I

Receives immediate supervision from supervisory or management staff; may receive lead direction from a Senior Housing Specialist or Housing Specialist II.
Housing Specialist II

Receives general supervision from supervisory or management staff; may receive lead direction from a Senior Housing Specialist.

May provide lead direction to the Housing Specialist I.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Housing Specialist I/II - Important responsibilities and duties may include, but are not limited to, the following:
•  Determine initial eligibility and continued eligibility of program participants; interview housing applicants; investigate and verify applicant and participant information; contact applicants and participants to clarify informational discrepancies; manage applicant waiting lists.
•  Inspect properties to determine compliance with the requirements of Section 8 rental assistance programs regarding housing quality and general conditions of safety and sanitation; advise property owners and tenants of maintenance needs; document repair requirements; conduct damage and move out inspections;
•  counsel tenants, property owners and/or managers to avoid disputes; conduct follow up inspections of previously failed inspections upon completion of work and repairs.
•  Perform regularly scheduled reexaminations of participants' financial situations to ensure continued eligibility; make appropriate rent adjustments.
•  Counsel participants regarding portability, procedures for terminating the current rental agreements and other necessary requirements; research Section 8 availability in various areas; perform procedures for participants moving into the area from another Housing Authority jurisdiction.
•  Interview and confer with realtors, property managers or owners, and others to negotiate total monthly rents; prepare and process Housing Assistance Payment Contracts, contract terminations, and amendments.
•  Conduct individual and group briefing sessions and answer participants' questions.
•  Prepare correspondence to various agencies, landlords, and businesses to verify applicant data.
•  Perform technical clerical functions pertaining to occupancy eligibility; prepare briefing packets; investigate searches and locate sources of information; maintain landlord information data bases.
•  Answer technical questions; prepare routine and confidential correspondence and reports.
•  Operate and maintain special Housing and Urban Development (HUD) computer programs using word processing, spreadsheet and on-line computer programs.
•  Perform related duties and responsibilities for all programs covered under the Housing & Community Development Division as required. KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS
TYPICAL QUALIFICATIONS

Housing Specialist I

KNOWLEDGE OF:
•  Modern office practices, methods and procedures.
•  Modern English usage, spelling, grammar, and punctuation.
•  Standard office machines and equipment, including computer terminals, business software, and applicable electronic equipment, such as field entry devices and cellular phone.
•  Record keeping principles and practice. Basic mathematical computations.
•  Techniques for working with a variety of individuals from diverse cultural and socio-economic backgrounds. ABILITY TO:
•  Learn methods, trends . click apply for full job details