High School Attendance Secretary

Position Type:
Exec Assistants & Clerical/High School Attendance Secretary

Date Posted:
4/18/2025

Location:
SANTA FE HIGH SCHOOL

Date Available:
08/01/2025

Closing Date:
Until Filled
Temporary/Duration of need contract.
185 Days per year.
7.5 Hours per day.
Grade 30: $12.99-$15.03 an hour.
Application Procedure: Apply online

Title: High School Attendance Secretary
Department: Office
Immediate Supervisor: Vice Principal

Job Goal: Responsible for maintaining attendance records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Answering phone calls pertaining to attendance and entering excuses on the computer.

2. Make phone calls to parents who did not call.

3. Record and mail attendance letters daily.

4. Make sure class attendance sheets are scanned and run end of the day procedures reports for teachers and secretaries.

5. Type correspondence letters for Vice-Principals.

6. Fill out Drop Out Report at the end of the month to be sent to the Board of Education.

7. Take messages for Vice-Principals and make appointments for them.

8. Keep the school calendar book posted.

9. Order supplies for the Vice-Principals office.

10. Assign parking spaces and work closely with security guards.

11. Assign lockers to students and work with custodian in repairing those that do not work.

12. Take care of students who are ill and/or hurt and contact school nurse and parents.

13. Find bus schedules for students.

14. Type withdrawal notices for students who move or drop out of school.

15. Maintain attendance records with Vo-Tech school.

16. Other duties may be assigned.

Length of Contract: One hundred eighty-five (185) contract days.
Salary commensurate with experience on the negotiated agreement of the Support Employees of Edmond (SEE).

Evaluation: Performance of this job will be evaluated by the Vice Principal in accordance with the provisions of the Board's policies, state law, and the negotiated agreement with the Support Employees of Edmond (SEE).

SUPERVISORY RESPONSIBILITES:
None.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:
High School Diploma or General Education Degree (GED).

CERTIFICATES, LICENSES, REGISTRATIONS:
None required.

LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, staff, parents, and the general public.

MATHEMATICAL SKILLS:
Ability to plan budgets and use the mathematical skills required to do so. Maintain accurate records and support documentation for projects under the supervision of the position.

REASONING SKILLS:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

OTHER SKILLS AND ABILITIES:
Ability to use computer and computer related programs and other technologies needed to perform essential job functions. Ability to apply knowledge of current research and theory. Ability to establish and maintain effective working relationships with students, staff, and the community. Ability to organize and chair or facilitate committees and meetings. Ability to communicate clearly and concisely both in oral and written form. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual currently holding this position and additional duties may be assigned.