Position Type: Support Staff - Secretarial/Clerical/Bookkeeping/Secretary - Site
Date Posted: 2/25/2025
Location: Oak Grove Elementary School
Date Available: 08/01/2025
Closing Date: 05/05/2025
Position Title: Secretary - Head
Non-Exempt Site: Oak Grove Elementary School
Direct Supervisor: Building Principal
Contracted Length Term: Elementary School Head Secretary - 198 days
Salary: Building Level Support - Head Secretary (range $20.00 - $24.95/hour based on the 24/25 Salary Schedules and related experience)
Start Date: August 1, 2025 (tenative)
School Summary: At Oak Grove we work together to meet the academic, social and emotional needs for all students in a collaborative and caring environment. We are building a connected learning community with a Growth Mindset for all. All kids deserve a solid foundation and a limitless ceiling. Please click her to visit our schools homepage
Benefits At MCSD, we care about our employees and their loved ones. Our benefits package consist of the following items: a variety of health insurance plans with employer contribution, including dental and vision insurance, Telehealth, a $50,000 life insurance policy with optional additional coverage, PERA retirement contribution, supplemental insurance options including pet insurance, no match tax shelter account options including 401K, 457(b), 403 (b) and Roth, before tax deductions and flexible spending options, paid leave options and holidays based upon the position, Employee Assistance Program (EAP).
Added perks: Great people to work with, professional development and advancement opportunities, and multiple wellness programs and incentives.
Summary of Position: Under supervision, to perform varied secretarial and clerical work functions; to take and transcribe notes using a computer and application software; and to do other related work as required. This position will work in the Front Office and will provide support to the building Principal, staff and students. A detail oriented person with previous experience using Infinite Campus Student Database, bi-lingual, and accounting experience would be helpful, but is not required.
Essential Duties and Responsibilities: - Support all staff throughout the building and work closely with varying departments within the school district.
- Manage multiple budgets and financial record keeping.
- May independently compose and type routine memoranda, reports, and related material.
- Compose and type routine memoranda and correspondence from brief verbal or written instructions that may deal with privileged or sensitive information and data.
- May take summary notes of meetings and conferences and transcribe them into meeting report form.
- Establish and maintain numerical, alphabetical, and subject matter files.
- Act as a receptionist arranging appointments and meetings.
- Create a welcoming space for families and student to arrive.
- Monitor staff and student attendance
- Register students and request records
- Record grades, credits and schedules
- Create courses, classes and periods for the master schedule through Infinite campus
- Answer the telephone and initiate outgoing calls.
- Assist office visitors by making telephone inquiries, by answering questions pertaining to routine policies, regulations, and operational procedures, or by referring those making inquiries to appropriate offices.
- Review records, reports, and data for accuracy, completeness, and compliance with predetermined and standardized procedures.
- May prepare input data for a computerized record management, storage, and retrieval system, and utilize the output reports in the operational functions of the office to which assigned.
- Assist supervisor by following up on administrative or clerical detail, which may include contact with members of the educational community.
- Operate a variety of standard office equipment
- All other duties as assigned.
Education/Certification: Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:
Experience:
One year of experience performing general clerical functions, support position, registrar, and accounting experience.
Preferred Experience:
Infinite Campus, accounting experience, Microsoft Office software including but not limited to Word and Excel.
Education:
Equivalent to the completion of the twelfth grade, including or supplemented by coursework in typing, data entry, and business office procedures.
Knowledge of and Abilities: - Modern office practices, procedures, and techniques
- English usage, spelling, grammar, and punctuation (Spanish preferred)
- Standard office machines and equipment, including computers
- Learn and apply policies, regulations, and operational procedures
- Perform secretarial and clerical functions of average to above average difficulty with speed and accuracy
- Establish and maintain an automated data management, storage, and retrieval system
- Understand and carry out oral and written directions
- Establish and maintain cooperative working relationships
Physical Requirements: The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions. Persons performing service in this position classification will exert 5 to 25 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
- This type of work involves sitting, walking, and/or standing.
- Exposure to hot, cold, wet, humid, or windy conditions caused by weather may occasionally be experienced.
- Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job.
Condition of Employment: - Criminal Background Check required for hire
- Clean driving record
- Insurability by the District's liability insurance carrier
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.