Position Type: Secretarial/Clerical/Secretary - 10-Months
Date Posted: 4/6/2025
Location: Shallow Brook Intermediate
Job Summary: - Assists with the development, coordination, and implementation of student support services to improve student success by providing administrative and technical support in a manner that is professional, diplomatic, and complies with confidentiality requirements.
Essential Functions and Responsibilities: - Communicate clearly and concisely, both orally and in writing; ability to communicate with students, staff, parents and community with the confidentiality requirements in local, state, and federal policies and statutes.
- Greet, schedule and triage students in the counseling center for scheduled appointments, counseling support and/or technology issues.
- Communicate and/or train students and/or family (guardians) with inquiries about academic grades and electronic classrooms.
- Assist with preparing documentation and training materials for students, family, and community on various programs offered and support services available.
- Maintain and coordinate electronic statistics of various data management tools to reference student services delivered as applicable and required by state law.
- Develop, communicate, and administer data as required by state law referencing state testing policies, student cumulative academic files and special education documentation.
- Compile student demographic records, transferring data and other relevant information into school operating software systems based on district policies and procedures and ensuring compliance with state or federal requirements.
- Maintain all verbal, written, and electronic student services in a confidential environment.
- Plan and organize school wide student services outreach programs with communication, planned activities and/or training.
- Maintain electronic documentation of technology equipment utilized by students including record/tracking of equipment, damages, repairs, agreements, liability insurance and payment.
- Provide support or assist students with technology issues including end user troubleshooting techniques and/or repair requests.
- Create development and prepare electronic communication correspondence for appointments, self- referrals, surveys, and programs.
- Assist with distribution and verification of accuracy of student grades throughout the entire school year, as well as tracking eligibility for sports/extracurricular participation.
- Manage information of student population placement, schedule changes, administrator building functions, and demographics.
- Prepare and provide statistical data of curriculum results for administrator evaluation and/or required summer school options.
- Manage and coordinate instructions of school software application usage, transition, study skills, and organizational tips for student services available.
- Attend various meetings as required (i.e. SAP)
- Perform other duties as assigned by the Principal/Assistant Principal.
Education and Experience: - Associate degree in Business or Technology related field.
- Two (2) years' experience as an administrative coordinator necessary, preferably in public education
- Successful experience with office management in related areas is preferred.
- Other education/experience as accepted by the school board and administration