Grants Specialist

Title: Grants Specialist

Reports to: Grants Director

Location: Catholic Charities, Diocese of Venice, Inc. Sarasota Office

5055 N Tamiami Trail Sarasota, FL 34234

Classification: Salaried/Exempt

Overview

Catholic Charities, Diocese of Venice, Inc. (CCDOV) provides services to people of all races, backgrounds, and beliefs. We offer a variety of housing and social service programs to individuals, families, and communities across ten counties in Southwest Florida.

The Grants Specialist provides comprehensive administrative support for all grant-related activities including research, application development, contract administration, reporting, and compliance. This position maintains CCDOV's presence across all web-based federal, state, and local grant platforms while supporting the grants team with research, writing, and documentation management.

Job Responsibilities

• Provide administrative support with all pre- and post-award grants and contracts administration.
• Maintain/update CCDOV's presence on all federal, state, local, and private foundation funding platforms.
• Develop and maintain a highly organized and centralized file repository in SharePoint.
• Secure and organized agency grant applications, contracts, support documents, reports, and important correspondence with funders.
• Research and identify potential funding opportunities aligned with CCDOV's mission and programs
• Assist with monitoring funding opportunities and reporting on key strategic priorities.
• Assist with the development of grant narratives and budgets as needed.
• Assist with the development of grant-related policies and procedures, securing letters of support, and other duties that support the grants administration team.
• Support grant implementation procedures and provide ongoing support for new program development
• Attend weekly grants and strategic management team meetings and provide organized summary reports on compliance activities and upcoming funder requirements.
• Coordinate with program staff to collect program outcomes and impact stories for reporting purposes.
• Track active grants and maintain accurate grant files and documentation in grant management platforms.
• Prepare and assist with timely submission of reports to ensure compliance with grant requirements.
• Help draft acknowledgment letters and updates to grant funders.
• Complete grants management professional development, as assigned by the Director of Grants.
• Other duties as assigned.

• Bachelor's degree or equivalent work-related experience required
• Possess highly developed administrative and organizational skills
• Experience with publicly funded non-profit preferred
• Excellent written and oral communication skills
• Strong analytical skills and ability to work independently
• Able to manage time and resources efficiently and resolve problems quickly
• 3-5 years' experience in a similar role or high-functioning administrative support role in a non-profit
• Proficiency with MS suite and online platforms - gov; Foundation Directory, InstrumentL, etc.
• Strong attention to detail and ability to manage multiple projects with competing deadlines
• Knowledge of federal, state, and local grant regulations preferred
• Must pass Level II Background check