Grants Associate

GRANTS ASSOCIATE

IMMEDIATE SUPERVISOR: Manager of Grants and Budgets

BUDGET AUTHORITY: GOS

FLSA: Exempt

UPDATE: 04/2025

General Summary

Oceana seeks a Grants Associate to join Oceana's dynamic and fast-paced grants compliance and budgeting team. Reporting to the Manager, Grants and Budgets, the Grants Associate will assist with various grant functions, including grant reporting, proposal budgeting, funding gap analysis for Oceana's campaigns, documenting grant terms and conditions, expense analysis, and the monthly grant closing. The candidate will be able to synthesize large quantities of data across multiple currencies, have strong attention to detail, maintain a customer focus, and be an excellent communicator.

Oceana's grants compliance team values work-life balance, creative thinking, direct and regular communication, and a solutions mindset.

This position is based in Washington. DC.

Principal Duties and Responsibilities

Essential Functions:

Provide timely grant reporting to donors:

1. Using system data, prepare reports on grant spending.
2. Coordinate with development and campaign teams to explain variances from the proposal budget.
3. Reconcile narrative reports to financial performance ensuring consistency.

Provide timely budget development for proposals:

1. Prepare budgets for proposals, considering donor requirements and eligible expenses.
2. Reconcile proposal budget to narrative proposal ensuring consistency.
3. Coordinate with Oceana teams to ensure use of funding is consistent with donor intent.

Financial analysis:

1. Update funding gap analyses to inform fundraising needs.
2. Provide other turnkey grant financial analysis as needed.

Support grants monthly close:

1. Prepare analyses of grant expenses previously charged to key grants to help inform how to assign each month's expenses.
2. Prepare and import grant data into the accounting system, NetSuite.

Other:

1. With accuracy and attention to detail, enter grant terms and conditions into Salesforce.
2. Run reports and queries from financial systems.
3. Other duties as assigned.

Job Requirements

Education and work experience:

A bachelor's degree from an accredited institution in International Studies, Environmental Studies, Geography, Accounting, Finance, or equivalent; one to three years of relevant grant management experience or an equivalent combination of education and work experience.

Skills and knowledge:

1. Reliable team player who contributes to a productive working environment and collaborates effectively with other employees to achieve shared organizational goals.
2. Superior attention to detail.
3. Strong ability to apply logic to decision-making.
4. High comfort using Microsoft Office products and other systems.
   1. Intermediate to advanced knowledge of Excel is required. Candidates will be comfortable using formulas like XLOOKUP, IF Formulas, and Pivot Tables.
   2. Experience in Salesforce, Workday, and NetSuite is a plus.
5. Ability to effectively prioritize multiple responsibilities in a faced-paced environment and perform them with speed, accuracy, and courtesy.
6. Ability to maintain the highest level of confidentiality regarding payroll and other confidential information.
7. Ability to commit to the mission and goals of Oceana.

Required Competencies:

1. ACTION ORIENTED: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
2. INSTILLS TRUST: Gains the confidence and trust of others through honesty, integrity, and authenticity.
3. EFFECTIVE COMMUNICATION: Understands the value of effective communication. Can deliver messages in a clear, compelling, and concise manner. Actively listens, checks for understanding and adjusts content and style to meet the needs of different stakeholders.
4. INTERPERSONAL SAVVY: Approaches relationships in an "others-oriented" way. Can tap into a range of interpersonal skills and approaches and knows when to use what with whom.
5. CUSTOMER FOCUS: Is skilled at anticipating customer needs (internal and external) and providing services that are beyond customer expectations. Establishes and maintains effective customer relationships.
6. TECH SAVVY: Is keen to adopt technology innovations and eager to embrace what's new and confusing, learn what's coming and to marshal the power and promise of technology.

1. GLOBAL PERSPECTIVE: Takes a broad view of issues and challenges and can see them in a global context. Build relationships with people from different cultures and countries. Draws on global knowledge and perspective when tackling complex issues or looking for opportunities.

The salary range for this position is $58,000 to $62,000 annually.

Oceana values a diverse workforce and welcomes people different from each other in many ways, including characteristics such as race, gender, sexual orientation, religion, ethnicity, and national origin. Oceana considers all qualified candidates and seeks to recruit from a diverse candidate pool.

Oceana's US offices have operated on a hybrid schedule and staff have been required to work from their assigned office on Tuesday, Wednesday, and Thursday. With agreement between the employee and their supervisor, the employee may work from home on Monday and Friday.

Please apply by May 19, 2025